Executive Administrative Assistant/ Office Manager

• 2.4 Georgetown, SC 29440 $41,600 - $52,000 a year - Full-time Apply with Indeed Executive Administrative Assistant /

Office Manager Department:

Administration Reports to:

Executive Director Status:

Full time/

Exempt Annual Salary:

$52,000 Position Summary Provides confidential, high-level administrative support to the Executive Director and coordinates the daily administrative operations of the central office. The position supports executive priorities, agency-wide events, employee recognition, community engagement, and special projects. This is a non-supervisory role with no direct reports. Essential Duties and Responsibilities Executive Administrative Support  Manage the Executive Director's calendar, appointments, meeting schedules, and travel logistics.  Prepare and proofread correspondence, memoranda, reports, presentations, and executive materials.  Receive, screen, and route calls, visitors, and communications directed to the Executive Office.  Maintain confidential executive records and track assignments, action items, and deadlines.  Coordinate executive meetings and follow up on requests as directed by the Executive Director. Central Office Coordination  Coordinate daily office functions, reception coverage needs, visitor assistance, and general inquiries without supervising employees.  Maintain office supplies, equipment inventories, records, and filing systems; coordinate maintenance requests.  Identify workflow improvements and communicate operational concerns to the Executive Director.  Work with department staff to address routine administrative needs and facilitate executive assignments. Employee Recognition and Agency Events  Coordinate the employee recognition program, service awards, employee appreciation, and milestone celebrations.  Plan agency events, holiday functions, leadership gatherings, and special programs, including invitations and logistics.  Coordinate vendors, venues, materials, accessibility arrangements, and approved event expenditures.  Partner with Human Resources and departments on recognition information and event participation. Community Engagement and Special Projects  Coordinate outreach activities, community stakeholder gatherings, and meetings with faith leaders and other partners.  Maintain stakeholder contact lists and prepare approved invitations and outreach materials.  Track executive initiatives and project milestones; request updates from departments on behalf of the Executive Director.  Support the agency mission of empowering lives, enhancing opportunities, and building brighter tomorrows. Confidentiality and Professional Standards  Protect sensitive employee, executive, and service recipient information in accordance with applicable policy and law.  Demonstrate professionalism, sound judgment, accuracy, responsiveness, and respectful communication. Supervisory Responsibilities and Authority This position does not supervise any employees and has no authority to hire, terminate, discipline, evaluate, or approve personnel actions. The employee may coordinate administrative activities and communicate executive assignments across departments, but does not independently direct or manage personnel. Expenditures, policy decisions, and external commitments require approval under agency procedures. Minimum Qualifications  High school diploma or equivalent required; associate degree in business, office administration, public administration, or related field preferred.  At least three years of progressively responsible administrative or office coordination experience preferred.  Experience supporting senior leadership, coordinating events, or working in nonprofit, government, or human services settings preferred.  Strong written and verbal communication, organizational, discretion, and customer service skills.  Proficiency with Microsoft Word, Excel, Outlook, PowerPoint, and digital records management. Working Conditions and Performance Expectations Primarily office-based, with occasional travel and evening or weekend events. Must be able to perform essential office functions with or without reasonable accommodation. Performance is evaluated on accuracy, timeliness, confidentiality, executive responsiveness, office coordination, event execution, and collaboration. Other Duties and Acknowledgment Performs related duties as assigned by the Executive Director. This description summarizes the position and may be revised consistent with agency needs and applicable law.

Pay:

$41,600.00 - $52,000.00 per year

Benefits:

Dental insurance Health insurance Health savings account Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person