C a t egory Cl e rical and Administrative J ob Location 10 Lea Avenue Suite 580, Nashville, Tennessee P os ition Type Fu l l-Time/Regular

O F F ICE ADMINISTRATIVE ASSISTANT I

n this role, candidates would be seen as the first point of contact for the company and supports the office personnel as both a resource and leader. Demonstrate skills in management practices, administrative processes, and procedures, including strong leadership, organizational, prioritizing, and problem-solving skills while making it a priority to work harmoniously with individuals while maintaining a commitment of professionalism. The administrative assistant's core duties, required knowledge, abilities, and skills include the following: W

o r k independently and organize complex clerical tasks Ab

i lity to be flexible and adaptable in a variety of situations Me

e t strict timelines and perform multiple tasks Co

s t consciousness We

l come all visitors by greeting them, in person or on the phone Co

m municating in a positive and effective manner with staff, vendors, subcontractors, and visitors An

s wer phone calls and transfer them appropriately, check the office voicemail Di

s tribute all incoming mail/packages and prepare all outgoing mail Ma

i ntain the conference room calendar En

s ure that common areas are organized and operational, front desk area, conference rooms, and kitchen area Ke

e p office supplies stocked - taking inventory/ordering supplies, order toner for office printers and send empty toner out to be recycled Ma

i ntain various informational lists within the office Va

r ious data entry as needed Up

l oad Owner Contracts for the region Ma

n ages, schedules, and arranges meetings and travel for office employees Sp

e arheads special projects for the staff within budget by organizing and coordinating information and requirements; planning, arranging, and meeting deadlines Bu

i lds and maintains strong internal and external relationships De

v elops and maintains procedure guidelines for areas of responsibility Ma

n ages training and development for team including but not limited to, ensuring compliance with company standards and procedures. Co

l laborates with regional administrative assistants to increase efficiency, productivity, and time management & cost consciousness Ma

i ntain a high level of confidentiality and commitment of professionalism Co

m municate clearly and concisely in both written and oral form Pe

r forming other duties assigned R e q uired Skills 5+ years in the administrative and office environment Ex

c ellent time management skills and the ability to prioritize work St

r ong organizational skills with attention to detail Co

m municate clearly and concisely in both written and oral form Ma

i ntain a high level of confidentiality and commitment of professionalism Ab

i lity to work independently Re

m ain calm under trying circumstances and work with frequent interruptions Kn

o