Executive Assistant & Office Manager
High Profile is partnering with our client to identify a highly organized, proactive, and detail-oriented Executive Assistant & Office Manager to support a senior executive while helping maintain a productive and welcoming office environment. This is an excellent opportunity for a professional who thrives in a fast-paced setting, enjoys balancing multiple priorities, and takes pride in creating structure, efficiency, and exceptional support across an organization.
The ideal candidate is a polished professional with strong judgment, exceptional organizational skills, and the ability to anticipate needs before they arise. This individual will serve as a trusted partner to leadership while also contributing to office operations and supporting key people-related initiatives.
What You'll Do
Executive Support
Manage a complex executive calendar, including scheduling, prioritization, and conflict resolution
Coordinate domestic travel arrangements, including flights, accommodations, transportation, and detailed itineraries
Prepare meeting materials, presentations, agendas, and supporting documentation
Coordinate meetings and assist with follow-up, action item tracking, and project management
Serve as a primary point of contact for internal and external stakeholders on behalf of senior leadership
Support special projects, research initiatives, reporting, and administrative priorities
Handle highly confidential information with professionalism, discretion, and sound judgment
Anticipate executive needs and proactively remove obstacles to maximize efficiency and effectiveness
Office Management
Oversee day-to-day office operations to ensure a smooth and professional workplace experience
Coordinate office vendors, supplies, facilities needs, and workplace services
Support reception and visitor experience initiatives as needed
Assist with planning and coordination of meetings, employee events, and company functions
Maintain an organized, welcoming, and efficient office environment for employees and guests
HR & Administrative Support
Provide administrative support for people-related initiatives and projects
Assist with maintaining reports, documentation, records, and departmental trackers
Support cross-functional projects and special assignments aligned with business priorities
Partner with internal stakeholders to ensure timely completion of administrative and operational tasks
Culture & Environment
Trusted partnership with a senior executive and leadership team
Highly collaborative and professional workplace
Opportunity to contribute across executive support, office operations, and people-focused initiatives
Fast-paced environment requiring adaptability, resourcefulness, and strong prioritization skills
Meaningful ownership of responsibilities with visibility across the organization
Role requiring a high degree of confidentiality, professionalism, and discretion
JOB REQUIREMENTS
3-7+ years of experience in an Executive Assistant, Office Manager, Administrative Business Partner, or similar role supporting senior leaders
Exceptional organizational and time management skills
Ability to effectively manage multiple priorities in a dynamic environment
Excellent written and verbal communication skills
Strong attention to detail and commitment to accuracy
High level of professionalism, discretion, and confidentiality
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint
Experience supporting HR teams, people operations, or related functions preferred
Demonstrated ability to work independently, anticipate needs, and solve problems proactively
Strong interpersonal skills with the ability to build relationships across all levels of an organization
