Office Administrator

DESCRIPTION

Under the direction of the Chief Operating Officer and Office Managing Partner, the Office Administrator will be responsible for the day-to-day administration and oversight of various professional staff including secretarial, reception, and support positions. The ideal administrator will be enthusiastic; organized; confident speaking to small and large groups; approachable by lawyers and professionals; a good listener and problem solver; confidential and discreet; creative; tactful; fiscally responsible; and composed in the face of multiple priorities and deadlines.

Responsibilities:

Direct the recruiting and hiring of professional staff.

Provide support to recruiting initiatives for attorneys.

Assist with the onboarding process for new attorneys and professionals. Coordinate training and professional development of staff. Organize and manage work assignments and coverage of support services.

Prepare expense and trust account checks; perform other light accounting functions as needed. Participate in the annual budgeting process; operate within expected financial guidelines and budgets.

Plan office special events, meetings, parties, and community service initiatives. Implement firm policies, procedures and standards.

Conduct performance evaluations, counseling, and disciplinary actions for professional staff within prescribed guidelines. Support facility maintenance activities.

Other special projects as requested.

Skills and Qualifications:

Previous experience in a legal or professional services environment strongly preferred. Ability to work well under time constraints and pressures. Conflict resolution and problem-solving skills.

Effective communication with a large and diverse group of individuals.

Demonstrated ability to build and lead effective and successful teams. Strong attention to detail and excellent organizational skillsProficiency in Microsoft Office Suites and video conferencing platforms. Bachelors degree in business administration, Human Resources, or comparable field required.