Full Charge Bookkeeper / Office Manager

Overview Woodard Builders Supply is a family owned / operated company that is a leading distributor of architectural doors, frames & hardware which was founded in 1936. Our hours of operation are 8:00 AM - 5:00 PM, Monday through Friday. We are seeking a dynamic and detail-oriented Full Charge Bookkeeper / Office Manager to join our team. This is a leadership position with two assistant bookkeepers on staff to assist with accounting duties. This pivotal role combines comprehensive bookkeeping responsibilities with office management duties, ensuring the smooth financial and administrative functioning of our organization. The ideal candidate will be proactive, highly organized, and possess a strong foundation in accounting principles and software. This position offers an exciting opportunity to contribute to a mission-driven organization while honing your expertise in both financial management and office operations. Duties Manage all aspects of bookkeeping, including delegating work to assistant bookkeepers, accounts payable, accounts receivable, payroll, and bank reconciliations using accounting software such as QuickBooks, Xero, Sage, or similar platforms. Supervise daily bank deposit, accounts receivable, accounts payable & ACH transfers Perform general ledger accounting tasks, including journal entries, account analysis, and balance sheet reconciliation to ensure accurate financial records. Prepare and analyze financial statements, reports, and budgets in accordance with GAAP (Generally Accepted Accounting Principles) and governmental accounting standards when applicable. Oversee tax-related activities, including preparation of tax filings and ensuring compliance with relevant regulations. Conduct detailed account reconciliation processes—such as bank reconciliation and account analysis—to maintain precise financial data. Manage office operations including administrative support, vendor relations, supply procurement, and maintaining organized records for audit readiness. Supervise payroll processing and ensure timely payment to staff while adhering to all legal requirements. Support organizational growth through effective budgeting, financial report writing, and implementing efficient bookkeeping practices. Track & monitor employee vacation, PTO & sick leave Prepare & submit information for the company's profit sharing program Process new hires & manage 60-day introduction for health insurance Process & manage employee health benefits, including new hires & open enrollment Prepare & coordinate information for annual insurance audits Coordinate with external CPA for year-end close & tax related matters Documentation & record keeping for all HR related matters Maintain office procedures & policies to ensure compliance with company policy Review sales contracts & confer with external attorney as required Process pay applications for awarded projects Coordinate & maintain relationships with IT support, office equipment, cleaning services, landscape services & other operational needs

Skills:

Extensive experience with accounting software such as NCR, QuickBooks, Xero, Sage, Quicken or similar platforms; proficiency in technical accounting concepts is essential. Strong knowledge of GAAP standards, double-entry bookkeeping, general ledger reconciliation, and account analysis. Demonstrated ability to perform balance sheet reconciliation, bank reconciliation, and account reconciliation accurately. Familiarity with governmental accounting procedures and non-profit accounting practices is highly desirable. Excellent understanding of debits & credits, journal entries, accounts payable/receivable management, and payroll processing. Ability to interpret financial data clearly through financial report writing and analysis for internal use or external auditors. Proficiency in 10-key typing for efficient data entry; strong organizational skills for managing multiple priorities simultaneously. Knowledge of tax regulations related to nonprofit or governmental entities is a plus; experience with budgeting processes is preferred. This role is ideal for a motivated professional eager to leverage their accounting expertise while managing vital administrative functions within a vibrant organization committed to making a meaningful impact.

Pay:

$25.00 - $35.00 per hour

Benefits:

Dental insurance Health insurance Paid sick time Paid time off Retirement plan Vision insurance

Work Location:

In person