Office Manager

Office Manager Triple O Construction. Triple O Landscaping Laredo, TX Job Details Full-time From $16 an hour 18 hours ago Benefits Paid time off Qualifications Record keeping Accounts receivable Spanish Interpretation Expiration dates monitoring Supplier management Expense management Process improvement English Improving operational efficiency Administrative experience Client invoicing Financial record maintenance Vendor relationship management QuickBooks Data entry Organizational skills Accounting and finance experience Front desk Cost estimates Typing Clerical experience Translation Office management Phone call management Equipment inventory management Payroll processing Entry level File organization Full Job Description 1. Financial & Bookkeeping Accounts Receivable (AR): Draft and prepare invoices in QuickBooks based on completed jobs for management review, and assist with logging incoming payments. Accounts Payable (AP): Enter bills and material receipts from vendors and suppliers into QuickBooks.

Payroll Processing:

Collect and verify timesheets from the field crews, ensuring regular hours and overtime are accurately logged and processed on schedule.

Expense Tracking:

Collect, organize, and track material receipts for job site purchases to ensure accurate job costing and record-keeping. 2.

Field Operations Support Work Order Management:

Manually log incoming service requests, draft work orders, and ensure the crews have the exact scope of work before they roll out.

Crew Communication:

Act as a bridge between the office and the field. Translate or clarify instructions (English/Spanish) so the crews know exactly what needs to be done on-site.

Material & Equipment Tracking:

Keep a clear, updated log of which crew is taking which equipment out for the day and track incoming material deliveries. 3.

Client & Vendor Relations Property Manager Support:

Serve as a reliable point of contact for property managers requesting updates, checking on the status of a repair, or needing post-job photos.

Estimate Preparation:

Take the pricing, field notes, and measurements provided by management and accurately type them up into formal, professional estimates for client approval.

Vendor Coordination:

Call suppliers to check on material availability, pricing, or delivery times for upcoming jobs. 4.

General Office Administration & Efficiency Process Improvement:

Actively look for ways to streamline front-office operations and bring fresh ideas to the table to make administrative workflows more efficient.

Filing & Organization:

Maintain organized digital and physical files for all clients, vendors, and employees.

Compliance Tracking:

Keep an eye on expiration dates for the company's general liability insurance certificates, workers' comp policies, and vehicle/trailer registrations, ensuring renewals are handled ahead of time.

Front Office Management:

Answer the main office line, sort the mail, and keep the front office fully stocked with necessary supplies.

Pay:

From $16.00 per hour

Benefits:

Paid time off Application Question(s): How many years of hands-on experience do you have using QuickBooks for data entry, drafting invoices, and tracking accounts payable/receivable? Are you fluent in both English and Spanish to effectively communicate daily work orders to our field crews? Are you able to work Monday through Friday, 8:00 AM to 5:00 PM in our Laredo office, and occasionally stay past 5:00 PM to finalize payroll or dispatching? We want someone who can bring fresh ideas to the table. Give a brief example of a time you organized a messy system or improved a front-office process at a previous job.

Work Location:

In person