Office Administrator

9An Office Trucking Administrator (or Transport Admin) acts as the central hub for logistics operations, ensuring compliance, safety, and efficiency. Key responsibilities include maintaining driver logs (ELD/DOT), processing Bills of Lading (BOL) and invoices, managing driver communication, and organizing vehicle maintenance records.

Core Responsibilities Compliance & Safety:

Maintain driver qualification files, DOT inspection reports, and ensure compliance with federal and state regulations.

Logistics Administration:

Process, scan, and file shipping documents, BOLs, and Proof of Delivery (POD).

Driver & Load Support:

Support drivers with documentation, track shipments, and assist with dispatch/route planning.

Operations & Data Entry:

Maintain databases (insurance, mileage, fuel, billing) and enter data into transportation management systems.

Administrative Tasks:

Manage office supplies, answer phones, and support HR tasks like onboarding and employee time-off requests.

Maintenance Coordination:

Track preventive maintenance (PM) schedules for trucks/trailers and schedule shop appointments.

Key Qualifications Experience:

1-2 years in transportation, logistics, or administration.

Technical Skills:

Proficient in Microsoft Office (Excel) and industry software (e.g., TMS, QuickBooks, Samsara/ELDs).

Industry Knowledge:

Basic understanding of Hours of Service (HOS) regulations and safety standards.

Soft Skills:

Strong attention to detail, multitasking ability in a fast-paced environment, and proactive communication. [1, 2, 3, 4, 5] Typical Requirements High school diploma or GED; Associate's/Bachelor's degree preferred. Experience with DOT and safety compliance is often heavily favored.

Pay:

$17.00 - $20.00 per hour

Benefits:

Flexible schedule

Work Location:

In person