Administrative Manager - Deans Office, WSB

Join Utah Valley University in a role that places you at the center of strategic leadership and operational excellence. As Administrative Manager in the Dean's Office, you will serve as a key partner in advancing the school's priorities by coordinating complex projects, overseeing daily office operations, and guiding administrative processes that keep initiatives moving forward. Working closely with the Dean and senior leadership, this position provides the opportunity to shape how ideas turn into action—facilitating collaboration, managing high-level communications, and ensuring that important projects are implemented efficiently and professionally. This role also offers the chance to make a meaningful institutional impact by supporting accreditation and compliance reporting while maintaining well-organized, audit-ready documentation. In a collaborative and mission-driven environment, you will lead administrative staff, strengthen operational systems, and help ensure the Dean's Office runs smoothly and strategically. For professionals who enjoy combining leadership, project management, and problem-solving in a higher education setting, this position provides a rewarding opportunity to contribute to the success and growth of the university community. Leads and coordinates Dean's Office projects and cross-functional initiatives, serving as the primary administrative point of contact. Develops project timelines, tracks deliverables, monitors key performance indicators KPIs, and ensures initiatives remain on schedule. Prioritizes and organizes competing projects and operational tasks to support the Dean's strategic objectives. Coordinates logistics for major initiatives, events, and stakeholder engagement efforts, including collaboration with internal partners and potential donors. Communicates project progress and outcomes to leadership and relevant stakeholders. Oversees the daily operations of the Dean's Office to ensure efficient and professional administrative support. Coordinates workflow among administrative staff, establishes process improvements, and supports implementation of new systems or technology to enhance efficiency. Assists in developing and maintaining administrative procedures consistent with institutional policies. Supports compliance-related initiatives and helps ensure administrative practices align with university guidelines. Supervises and supports administrative staff, including assigning and prioritizing work, creating schedules, monitoring time reporting, and troubleshooting workload or scheduling conflicts. Provides day-to-day guidance and mentoring, conducts regular check-ins, and manages performance evaluation processes. Provides high-level administrative support to the Dean and senior leadership, including managing complex schedules, coordinating meetings, preparing materials, and handling sensitive or confidential correspondence. Serves as a liaison between the Dean's Office and senior administrators. Participates in assigned committees or meetings, taking notes, distributing information, and following up on action items. Assists in coordinating official communications related to administrative functions in collaboration with Marketing & Communications. Helps manage messaging, prepare reports, and support public-facing administrative initiatives. Maintains professional interactions with internal and external stakeholders. Coordinates accreditation and compliance documentation processes, including maintaining audit-ready records for AACSB and other required reporting. Compiles and validates data for accreditation reports, faculty qualification tracking, and strategic metrics. Collaborates with departments to gather documentation, provides guidance on data standards and timelines, and monitors reporting requirements to support compliance. Elevates potential gaps or concerns to leadership for review. Other duties as assigned. Graduation from an accredited institution with a bachelor's degree and at least two years of experience related to the summary of duties; OR any combination of education and experience totaling 6 years of experience.

Preferred Qualifications:

Experience supporting senior academic leadership (Dean/Associate Dean/Department Chair level). Experience with accreditation reporting, compliance documentation, or academic assessment systems. Experience supervising or coordinating administrative support staff. Knowledge Advanced knowledge of academic administrative operations, executive support practices, and confidential records management. Knowledge of university policies, processes, and governance structures. Knowledge of office management methods, budgeting basics, and operational best practices.

Strong technology fluency:

word processing, spreadsheets/data tracking, email, databases, presentations, and collaboration tools. Skills Calendar and priority management for multiple leaders. Skill in staff supervision, mentoring, workflow coordination, and performance support. Demonstrated data tracking, record maintenance, and report preparation. Strong organizational systems thinking, process improvement, and problem resolution. Exceptional interpersonal and customer-service skills; personable, professional, and calm under pressure. Advanced written and verbal communication, including drafting executive-level correspondence. Abilities Ability to exercise mature judgment and discretion with sensitive academic, personnel, and operational issues. Ability to manage complex, shifting priorities with minimal direction and high accountability. Ability to maintain meticulous attention to detail. Ability to communicate clearly and effectively with diverse stakeholders and represent leadership with credibility. Ability to interpret policy, provide guidance, and recommend solutions grounded in institutional goals. Ability to coordinate administrative and financial transactions with accuracy and integrity.