Office Manager

Office Manager Tri Pointe Homes Holdings, Inc. - 3.8 Salt Lake City, UT Job Details Full-time 15 hours ago Qualifications Vendor relationship building High school diploma or GED Office experience

Full Job Description Overview:

Looking to be surrounded by remarkable, passionate individuals in your workplace? Tri Pointe Homes is always looking for employees to push our place in the industry forward with a top-tier home buying experience. If this sounds like a career for you, apply to be a part of our great team. Tri Pointe Homes Utah is looking for an innovative and energetic individual to join our talented group as an Office Manager.

Position Highlights:

In this multifaceted role, you will support the division leadership teams and various departments for the division's day to day office operations. This position will perform a variety of tasks, some of which are confidential and complex in nature. This position duties will range from managing complex calendars, expense reports, travel arrangements, event coordination to serving as a point of contact in all thing's office related.

Position Responsibilities:

Provide executive administrative support to Division President, leadership team, multiple departments and staff as needed. Own all aspects of the daily office operations including overseeing the front desk operations. Organize and help facilitate office moves (e.g., relocating employees, expanding to additional office space, moving into entirely new spaces, etc.) Respond promptly to all Facilities requests, issues, and complaints. Oversee to ensure issues are being solved promptly. Serve as point of contact for office facility 24/7 for employees and the property manager, including but not limited to, maintenance, pest control, keys, janitorial, heat/air and other building issues. Set up office systems, procedures, and records (electronic and paper). Coordinates and maintains all office related contracts and service orders. Responsible for facilitating lease payments, preparing all office related invoices, and sending to accounting for processing. Setup, maintain and administrator access to divisions for national office related accounts (i.e., delivery companies, office supplies, etc.) Order all office related supplies. Manage business operations for the office, including processing contracts and invoices, purchasing, expense reports, and preparation of monthly reconciliation reports. Act as a resource and subject matter expert sharing industry expertise, best practices, and thought leadership. Receives and distributes communications from property manager regarding the Office Facility to all office personnel, creates correspondence and office memorandums as needed. Handle tasks related to office and inter-office communications, office set up, and administrative matters. Build and maintain relationships with divisions, team members, vendors, and contractors to effectively maintain and support office needs as the primary point of contact. Responds on a routine basis to emergency codes and advises the first response team on chemical hazards and exposures. Ensure all site-specific documentation and reports are completed accurately and on time including safety program compliance. Create and maintain parking, elevator, and building access cards. Order and maintain parking validations and distribute, as needed. Maintain and distribute master phone list. Serves as the lead Floor Liaison for building emergencies. Maintain building evacuation plan and identified team to assist in safely evacuating office during drills and emergencies. Ensure compliance with administrative, legal, and regulatory requirements of all governmental and accrediting agencies as they relate to facilities, maintenance, and safety. Continuously working to enhance the office environment and overall ambiance to ensure alignment with the organization's values and culture. Working collaboratively with the Compass committee on office events. Performs other related duties as assigned

Position Qualifications :

High School diploma or equivalent required; College degree preferred. Minimum 5 years of experience in a fast-paced office environment Management and Customer Service experience Strong administrative skills Excellent organization and attention to detail Excitement and enthusiasm for planning and executing tasks or events Strong oral and written communications skills Ability to work in a fast-paced environment with critical deadlines Strong ability to multitask Ability to handle sensitive information with discretion Excellent problem-solving and organizational skills

Physical Requirements:

Frequent standing, walking, and moving around office Visual acuity for detailed computer work Hearing ability for frequent phone calls May require occasional driving to coordinate off-site events Want to know what it's like working at Tri Pointe Homes? Click here to see what our employees have to say: Great Place to Work Certified Company Tri Pointe Homes is committed to building a diverse and talented team to help us achieve our goals. Please note that due to operational constraints, we are unable to consider applicants who require visa sponsorship (e.g., H1B, OPT) for this position. This policy applies uniformly to roles where sponsorship cannot be accommodated to ensure consistency and fairness in our hiring process. At Tri Pointe Homes, we are intentional about fostering an environment where you, and all individuals, are encouraged to be their authentic selves. We embrace individuality and strive to be consciously inclusive of different backgrounds, experiences, and perspectives in every aspect of our business. We believe our company's strength relies on the diversity of the team and the unique, innovative ideas everyone contributes. Pursuant to the California Consumer Privacy Act of 2018, if you are a California resident, you have the right to know the categories of personal information that we collect about job applicants, employees and their emergency contacts and beneficiaries, and independent contractors. Please click here for a description of our personal information collection practices. We are an Equal Opportunity Employer, which means we make employment decisions based on merit and qualifications and are committed to providing equal opportunities for all applicants and employees without regard to their race, color, creed, religion, national origin, ancestry, citizenship status, age, disability, sex, sexual orientation, gender identity or expression, veteran status, genetic information, or any other characteristic protected by applicable federal, state or local laws. We will endeavor to make a reasonable accommodation to the known physical or mental limitations of a qualified applicant with a disability unless the accommodation would impose an undue hardship on the operation of our business. If you believe you require such assistance to apply for an open position or to participate in an interview, please let us know.