Office Administrator

[solidcore] is seeking a detail-oriented and organized Office Administrator to join our team! The ideal candidate will provide essential support across various aspects of our business in a dynamic and supportive environment. This is a hybrid on-site position based at our Arlington, VA Headquarters and is full time.

Key Responsibilities:

Office Operations Own day-to-day HQ operations to ensure a high-functioning workplace that supports employee experience Maintain and order office supplies, equipment, and snacks Manage all incoming and outgoing mail and deliveries, coordinating with FedEx, USPS, and UPS Maintain cleanliness and organization of common areas, including kitchen upkeep, conference room tidiness, and loading/unloading the dishwashers as needed Office Facilities & Space Planning Manage quarterly facility maintenance orders, office cleanings, and upgrades Lead storage optimization, space planning, and furniture coordination in readiness for team growth, peak days, and special events Collaborate with Facilities & Development Team and building management team to maintain a safe, clean and comfortable workplace environment Vendor & Program Ownership Own snack pantry program end-to-end (sourcing, ordering, inventory) Serve as primary owner for external vendors and recurring workplace programs Event & Meeting Coordination Assist in planning and executing company events including retreats and large-group functions Assist in coordinating logistics for recurring leadership meetings, including catering and venue setup Assist with setup for monthly Full Company meetings Own and coordinate bi-yearly HQ headshot photoshoots Culture & Team Experience Create a warm, professional first impression and representation for all team members, external visitors, and HQ community Greet and welcome external guests and visitors arriving at HQ Ad Hoc & Project Support Take on special projects and administrative tasks as assigned by the Executive Administrator Provides support to additional executives as business needs arise

Qualifications:

Required:

1+ years of experience in an Office Administrator, hospitality, or HR-related similar support role Proficiency in Google Workspace (Calendar, Drive, Docs, Sheets, Gmail) Strong organizational and communication skills with the ability to manage multiple priorities Proactive, solutions-oriented mindset with a strong sense of ownership

Preferred:

Ability to work independently and as part of a team in a fast-paced environment Experience in the fitness, wellness, retail, or hospitality industry

Compensation & Benefits:

Competitive starting salary, based on experience Bonus eligibility based on performance Monthly cell phone stipend 401k with employer match Health, dental, & vision insurance Flexible PTO Free drop in classes at [solidcore] And MORE