Office Manager

Office Manager 21690 Red Rum Drive, Ashburn, VA 20147 $20

• $21 an hour
• Full-time, Contract $20
• $21 an hour
• Full-time, Contract

PLEASE DO NOT APPLY IF YOU DO NOT HAVE ANY PREVIOUS MANAGERIAL EXPERIENCE IN A SCHOOL ENVIRONMENT

Job Description We are looking for an enthusiastic administrative manager to join our team! The Administrative Manager will have four main roles: phones/communications, school administration support, licensing support and various clerical duties. The Administrative Manager may take on other duties and tasks throughout the year as needed and directed by the Head of School. The Administrative Manager holds a key position as the hub of communication and first contact for prospective parents and as such requires a style that is both personable and efficient in order to convey a positive first impression of the school. You are also the main contact for parents, faculty and staff for help in obtaining information, forms, supplies or services.

Skills needed:

Excellent customer service, interpersonal and diplomatic skills when interacting with children and adults A strong ability to multi-task and remain focused and good-humored under pressure Excellent written and verbal communication skills Proficiency in MS Office Ability to perform internet research, experience with marketing and social media a plus Knowledge of office machines and their basic maintenance Ability to work comfortably with quickly shifting priorities and interruptions Ability to use discretion with confidential information, as this position is exposed to information regarding families and students that must be kept confidential at all times Knowledge of Virginia Licensing requirements for childcare centers

Responsibilities:

Clerical Answer phones Check voice mail Deliver and relay messages to classrooms Add up time-sheets for payroll and submit payroll sheets to Head of School Produce new time-sheets each pay period Prepare mailings Organize supply closet Coordinate with parent involvement committee regarding coffees, open house, parent socials, and other activities File notices, newsletters, articles, etc. in Parent Folders Communications Assist in marketing copy and creating flyers/signs Edit and proofread communication Assist in social marketing as needed (i.e. Facebook and Twitter posts) Licensing Maintain medications book, continuing education book, and tornado and fire drill books Maintain compliance with all Rule 3 requirements School Administration Notify parents of sick children Organize, maintain and audit student files Print out attendance (check-in/check-out) sheets from database for all classrooms Process, file and alert Guides and Aides to Extra Hours Requests Maintain school, staff, head of school and office calendar Oversee parent observation scheduling by sending out parent reminders and alert Guides to upcoming observers Assist Guides, Assistants, Aides and Children when needed Assist preparation for school events (Alumni Tea, Parent Workshops, Open House, etc.) Maintain staff roster, school children/parent rosters, emergency cards and allergies/ special notations for children Admissions/Enrollment Maintain communications with enrolling prospective families by sending out notifications and requests in regard to receiving applications, setting up child visits and deadlines for initial Materials Fee to have a child's spot held Maintain and enter all enrollment forms, re-enrollment forms, summer enrollment forms Schedule tours for prospective parents

• initial contact for answering prospective parents' questions

COVID-19

precautions Temperature screenings Social distancing guidelines in place Sanitizing, disinfecting, or cleaning procedures in place Everyone must wear mask Time 9:30

• 6:30 COVID-19 Precaution(s): Temperature screenings Social distancing guidelines in place Sanitizing, disinfecting, or cleaning procedures in place

Work Remotely No Pay:

$20.00

• $21.

00 per hour

Benefits:

Paid time off Application Question(s): Looking for someone from 9:30am to 6:30pm

EST Education:

Bachelor's (Required)

Experience:

Microsoft Office:

1 year (Preferred) Early childhood education: 2 years (Required)

Childcare Assistant Director:

2 years (Required) Child care office: 2 years (Required)

Language:

English (Required) Shift availability: Day Shift (Preferred)

Work Location:

In person