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CN
Christopher Newport University
Internal Only* Office Manager/Administrative Assistant 00520
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What they do
An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
$61,758 / year median in Virginia
+4% projected growth
Job Description
Internal Only• Office Manager/Administrative Assistant 00520 Christopher Newport University - 4.1 Newport News, VA Job Details Full-time $42,560 - $53,200 a year 1 day ago Benefits Health insurance Dental insurance Vision insurance Retirement plan Qualifications Office supply management Practicing in a sourcing or procurement role Confidential information handling Office activity coordination Phone communication Inventory records Faculty collaboration Word processing Spreadsheets Professional ethics Executive administrative support Employee relationship building Mid-level High school diploma or GED Invoice payment processing Driver's License Financial records management Financial record maintenance Office supply ordering Organizational skills Managing projects Content management Telephone systems Multi-line phone systems Business Administration Managing executive calendars Document management Business Associate's degree Bookkeeping Full Job Description Departmental Objective To preserve and carry out University traditions and ceremony and to engender institutional and financial support by producing first-rate events, programs, special projects, and communications that reflect the mission, goals, and values of Christopher Newport University. Purpose of the Position This position will facilitate the work of the Executive Director of University Events and the Office of University Events by providing administrative support and office management. Duties include but are not limited to answering office telephone lines, taking messages, responding to inquiries, maintaining communications through office email accounts, maintaining R.S.V.P. lists, paying invoices, procuring goods and services, completing department staff purchase card reconciliations, maintaining financial records, managing all office records and accounts, managing inventory and supplies, and assisting at events as needed. Knowledge, Skills, and Abilities Related to Position Detail-oriented with highest standard of ethics Ability to communicate effectively and courteously via phone, email, and interpersonally Ability to exercise independent judgment Ability to work quickly and accurately Ability to work with confidential information Ability to work under pressure and work within tight deadlines Ability to work independently as well as establish and maintain cooperative and harmonious working relations with faculty, staff, students, and outside users Ability to learn scheduling, financial, procurement, and other computer software Strong bookkeeping skills Strong organizational skills Strong service orientation with excellent interpersonal and communication skills Working knowledge of Google suite of databases, spreadsheets, and word processing software Demonstrated ability to manage multiple projects simultaneously The ability to occasionally work early mornings, evenings, and weekends to supplement professional event staff on an ad hoc basis is a requirement for this position The ability to occasionally procure items off campus is a requirement for this position