Title:

Office Administrator Immediate Supervisor:

Chief Executive Officer Class Summary:

This class provides office and clerical assistance for the Chief Executive Officer and all employees. The office administrator will provide the necessary documents and perform duties needed to effectively run the office. Principle Duties and Responsibilities of Class (Illustrative Only)

• • Answer all incoming calls •
• Assist Chief Executive Officer with making appointments for all individuals •
• Make individual folders and keep up to date •
• Keep all forms copied and stocked to meet the needs of the office demand •
• Conduct weekly smoke alarm inspections and monthly fire extinguisher inspection
• • Post payment from agencies to individuals files
• • Make bank deposits •
• Maintain staff and employee files •
• Other duties as assigned Distinguishing Elements of the

Class:

Impact:

The incumbent's job is to assist the Chief Executive Officer and counselors in providing all paperwork needed for the effective management of the individual case files.

Latitude:

Day to day work will be performed with supervision and consultation from the Chief Executive Officer and the Clinical Supervisor/Program Director. The incumbent will be expected to be able to carry out duties without constant supervision. Responsibility for the

Work of Others:

This position will oversee any additional clerical staff, not including the billing clerk.

Interpersonal Contacts:

Continuous contact with Chief Executive Officer and Clinical Supervisor/Program Director. Regular contact with employees and contact as needed with members of other service agencies providing additional services to individuals in order to request or respond to request for individual records.

Difficulty:

Appropriately relating to a variety of individual and family personality types requires use of judgment and discretion. It is necessary that the office administrator be sensitive to the level of confidentiality that is involved in working with the juvenile population.

Communication:

Incumbent will communicate effectively, in writing and orally, to counselors, individuals and family members, and staff of other service agencies. Incumbent must also see that all individual progress notes, monthly reports, discharge reports, and additional documentations are maintained as needed.

Equipment/Facilities Responsibility:

Incumbent operates personal vehicle in the course of the workday to attend off-site meetings.

Working Conditions:

Involves working in a one person environment. Work day includes being in the office Monday through Friday. Knowledge, skills and abilities:

• Effective communication both written and oral
• Demonstrated skill in working with the public
• Demonstrated ability to work independently •
• Ability to establish and maintain effective working relationships with individuals, staff, and other service agencies Formal Training and work

Experience:

Considerable experience in office management and related skills. Must be able to work independently, adhere to policy and agency guidelines, and finish paperwork in a timely and proficient manner.

Licensure:

Valid state driver's license Background check:

• Central Registratry/CPS
• Criminal History check Related keywords: administrative assistant, office manager, office assistant, office administrator, administrative

Job Types:

Part-time, Contract Pay:

$15.00 per hour Application Question(s): We are looking to hire someone within the next 48 hours. Can you commit to that? If hired and you accept, can you complete orientation Monday? Are you available to participate in a Virtual interview today, if before 7pm? Provide your contact number if you would like to participate in a interview. Ability to

Commute:

Newport News, VA 23602 (Required)

Work Location:

In person