Part-Time Office Manager Michael Henry | Architect Newport News, VA Job Details Part-time $25 - $30 an hour 4 hours ago Benefits Paid time off Flexible schedule Qualifications Accounting systems Accounts receivable Administrative experience Client invoicing Attention to detail QuickBooks Online QuickBooks Typing Time management Full Job Description Michael Henry Architecture is seeking a reliable, detail-oriented Part-Time Office Manager to support the daily administrative, financial, and operational needs of our architectural practice. This role is essential to keeping the office organized, compliant, and running smoothly.

KEY RESPONSIBILITIES

Accounting & Payroll (QuickBooks Online): Enter data from daily timesheets into QuickBooks Online Run payroll through QuickBooks Online Prepare and pay estimated quarterly payroll taxes Prepare annual W-2s and 1099s for four (4) employees Prepare 1099s for approximately twenty (20) contractors and consultants Manage two (2) checking accounts for two (2) companies Maintain accurate financial records and filing systems

Administrative & Office Management:

Process and distribute incoming mail Answer incoming phone calls and accurately take messages Monitor incoming email and respond as appropriate File project data and maintain organized digital and physical records Set up and maintain file folders for projects and office operations Order, receive, and file office supplies Type and format architectural service agreements from Microsoft Word prototypes, incorporating redlines and edits from three (3) staff members Help with onboarding new employees in the future

Social Media & Communications:

Manage and update company social media accounts Assist with posting project updates, announcements, and general firm communications Assist with updates to the company website Maintain a consistent and professional online presence aligned with the firm's brand

QUALIFICATIONS & SKILLS

Experience with QuickBooks Online required Strong organizational and time-management skills Excellent attention to detail and accuracy Proactive, self-directed, and resourceful Proficiency in Microsoft Word and basic office software Clear written and verbal communication skills Ability to manage confidential financial and personnel information Experience in an architecture, design, or professional services office is a plus Join us as a Part-Time Office Manager and become an integral part of a vibrant team dedicated to fostering an organized, efficient, and positive work environment. Your proactive approach will help streamline operations while supporting our team's success!

Pay:

$25.00 - $30.00 per hour

Benefits:

Flexible schedule Paid time off

Work Location:

In person