Office Administrator (Accounts Receivable Focus)

Job Summary We are looking for a highly organized, detail-driven Office Administrator to support our Accounts Receivable process and daily office operations. This role is critical to keeping our financials accurate and our projects moving forward. This is not a passive administrative role—we need someone who takes ownership, follows through, and ensures nothing falls through the cracks. Responsibilities Manage Accounts Receivable, including invoicing, tracking payments, and following up on outstanding balances Communicate with customers regarding billing questions and collections Enter and maintain accurate data in accounting and project management systems Assist with job documentation, reporting, and general office coordination Identify and resolve discrepancies proactively Support leadership with administrative tasks and process improvements Experience Strong attention to detail—accuracy is non-negotiable Proven ability to follow through on tasks without constant oversight Organized and able to manage multiple priorities Comfortable handling financial data with accuracy and confidentiality Clear, professional communication (written and verbal) Experience with accounting software (e.g., QuickBooks) preferred Experience in construction or service industry is a plus How You'll Be Successful in This Role You double-check your work before considering it complete You track open items and follow up until they are resolved You take initiative instead of waiting to be told what to do You communicate early when something doesn't look right

Pay:

$25.00 - $32.00 per hour

Benefits:

Dental insurance Health insurance Paid sick time

Work Location:

In person