Office Manager

We are looking for an Office Manager to support day-to-day business operations and keep the workplace running efficiently in Everett, Washington. This contract opportunity has the potential to become permanent and is ideal for someone who can balance administrative coordination, financial processing, and event logistics in a fast-paced environment. The role will work closely with business owners and internal teams to maintain organized records, support employees, and ensure a well-organized office experience for clients and staff.

Responsibilities:

• Direct daily office activities to maintain an organized, efficient, and client-ready environment, including supply management and workspace upkeep.
• Administer project-related records such as contracts, permits, purchase orders, and other operational documentation with accuracy and consistency.
• Oversee accounts payable and accounts receivable tasks, including invoice coding, client billing, payment tracking, and payroll support using QuickBooks Online and related systems.
• Monitor budgets and project spending to help maintain accurate financial records and support compliance with internal processes.
• Coordinate marketing events and monthly schedule updates in Outlook, ensuring business owners are informed, prepared, and travel arrangements are handled as needed.
• Support recruitment and onboarding activities by preparing employment documents, organizing employee files, and assisting with benefits administration.
• Build and maintain an effective filing and document management process for storage, retrieval, and retention of business records and correspondence.
• Prepare business materials such as reports, presentations, meeting notes, and drafted documents for internal and external use.
• Partner with team members across the business to solve operational challenges, improve workflow efficiency, and support office priorities within a construction-focused setting.