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Office Manager
Job
Robert Half
Tacoma, WA (In Person)
Full-Time
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Job Description
Description We are looking for an experienced Office Manager to oversee day-to-day branch operations in Tacoma, Washington, supporting administrative, financial, and people-related functions within a busy office setting. This Long-term Contract position is ideal for someone who thrives in a fast-moving environment, can keep multiple workflows organized, and brings a hands-on approach to team coordination and operational support. The successful candidate will help maintain smooth office performance, uphold accuracy across key business processes, and work closely with leadership to strengthen efficiency and service levels.
Responsibilities:
- Direct daily office activities across administrative support, front desk coverage, and general branch coordination to keep operations running smoothly.
- Supervise and assist staff members, organize schedules and coverage, and promote consistent execution of office procedures.
- Manage high-volume billing and financial transactions, including invoice processing, accounts payable, accounts receivable, and payroll-related tasks with a strong focus on accuracy.
- Support certified payroll activities and maintain organized records to meet client, contract, and compliance requirements.
- Coordinate hiring, onboarding, and offboarding administration while partnering with leadership on employee-related documentation and workflow needs.
- Maintain office supply inventory, place orders as needed, and ensure the workplace remains properly stocked and functional.
- Handle reception responsibilities by greeting visitors, answering incoming communications, and directing requests to the appropriate teams.
- Assist with audit preparation, contract documentation, and reporting activities to support operational compliance and readiness.
- Identify process improvement opportunities and collaborate with management to enhance team performance, accountability, and efficiency. Requirements
- Prior experience in office management, office coordination, or a similar operations-focused administrative leadership role.
- Working knowledge of accounts payable, accounts receivable, billing, and payroll processes in a high-volume environment.
- Ability to manage multiple priorities at once while maintaining strong attention to detail and accuracy.
- Experience supporting staff scheduling, team coordination, and day-to-day office administration.
- Comfortable performing front desk and receptionist duties in a business setting.
- Proficiency in managing office supply levels, purchasing routine materials, and supporting overall workplace organization.
- Familiarity with certified payroll, compliance documentation, or audit support is strongly preferred.
- Strong communication skills and the ability to work effectively with employees, leadership, and external partners.