An Office Manager directs administrative staff and manages workflow in a business office. Supervises clerical work, tracks office supplies, oversees maintenance for office equipment and manages budget for office expenses. May hire and train staff.
Experienced Office Administrator Blue Water Shipping - 1.0 Vancouver, WA Job Details Full-time $45,000 - $65,000 a year 8 hours ago Qualifications Teamwork Confidential information handling Microsoft Excel Microsoft Outlook Executive administrative support Bachelor's degree Task prioritization Organizational skills
Business Administration Full Job Description Job Title:
Office Administrator Location:
Vancouver, WA Reports To:
Chief of Strategy Job Type:
Full-Time, Permanent Blue Water Shipping is seeking to fill an opening for an experienced Office Administrator in our Vancouver, WA office.
Position Overview:
As an experienced Office Administrator, you will play a pivotal role in managing critical administrative and operational functions within the organization. Your responsibilities will span across providing high-level executive assistance, coordinating company functions, providing administrative management, and managing office systems to ensure a well-organized, efficient, and productive work environment.
Key Responsibilities:
Office Management:
Oversee day-to-day office operations, ensuring a productive, organized, and comfortable working environment. Manage office supplies, equipment, and vendors, ensuring the office runs efficiently and cost-effectively. Coordinate office events, team outings, and other corporate functions. Serve as the first point of contact for office-related issues, from troubleshooting IT needs to handling building maintenance requests.
Operations Support:
Assist operational teams (Operations and Documentation) with administrative matters.
Executive Support:
Provide comprehensive administrative support to the Chief of Strategy including calendar management, scheduling meetings, prioritization support, travel coordination, and expense management. Prepare and manage correspondence, reports, presentations, and documents for meetings and briefings. Act as a liaison between executives, employees, clients, and external partners, maintaining a professional and positive image of the company. Assist with project management tasks, ensuring deadlines are met and deliverables are tracked.
Human Resources Support:
Assist with recruitment efforts, including posting job openings, screening resumes, scheduling interviews, and coordinating onboarding processes for new hires. Maintain and update employee records, ensuring compliance with HR policies and confidentiality standards. Support benefits administration, including assisting employees with benefits-related inquiries and processing claims.
Qualifications :
Proven experience as an Executive Assistant, Office Manager, or similar role. Excellent organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment. Strong communication skills, both written and verbal, with the ability to interact with all levels of personnel professionally. Solid understanding of HR processes such as recruitment, employee relations, and benefits administration. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) Proficiency in Apple OS and iOS preferred, but not required. Exceptional attention to detail and problem-solving skills. High degree of professionalism and discretion in handling sensitive information. Ability to work independently and as part of a collaborative team. Bachelor's degree in Business Administration, Human Resources, or related field preferred (or equivalent experience). Why Join Us? Competitive salary and benefits package. Opportunity to work with a passionate and growing team in an exciting and fast-paced industry. A collaborative and supportive work environment with opportunities for professional growth.
Company Description :
Founded in 1979, Blue Water Shipping Company quickly evolved into one of the leading agencies in the United States. Our mission has remained unchanged - to provide the finest agency services available with dedicated conscientious professionals, providing rapid and concise communications, utilizing state of the art technology, with unending dedication to our customers. www.bluewatershipping.com
Applications :
Interested and qualified individuals may submit a resume and cover letter via email to
