Office & Finance Manager (Bookkeeping, Payroll & Job Costing)

Pay:

$75,000+ per year, depending on experience

Job Type:

Full-time, on-site in

Appleton, WI Benefits:

Health insurance (we reimburse 75% of premiums, up to a cap), 401(k) with a 3% employer match, and paid time off About Us We're a growing deconstruction and demolition company. Our crews take buildings apart carefully and salvage what can be reused. As we grow, we're investing in the people and systems that let us see clearly how every job performs. About the Role You'll run our back office: bookkeeping, payroll, subcontractor management, and administration. Your most important job is accurate project costing . Every hour, receipt, and invoice should land on the right job so we know exactly how each project is performing. We're moving our operations onto QuickBooks Online and Contractor Foreman . You'll help shape how the two systems work together and how the field team gets hours, receipts, and documents to you. If you enjoy building efficient systems and having a say in how things are done, you'll fit right in. In your first year, your focus will be getting job costing, subcontractor management, and our systems running smoothly. As the role grows, you'll take on more financial analysis and annual budgeting, and help leadership make decisions about pricing, spending, and growth. We're a small team, and no two weeks look the same. We're looking for someone who pitches in wherever needed, learns quickly, and adapts as priorities shift. What You'll Do Job Costing Make sure labor hours, materials, equipment, subcontractor, and disposal costs end up on the correct jobs and cost codes Review timecards, receipts, and bills for accuracy and complete coding before they post to QuickBooks Work with project managers so jobs, budgets, and cost codes match between Contractor Foreman and QuickBooks Prepare job cost reports, budget-vs-actual comparisons, and job profitability summaries for leadership Flag cost overruns, missing costs, and billing opportunities early Subcontractor Management Onboard and maintain records for our subcontractor crews, including W-9s, agreements, and certificates of insurance Track insurance expirations and keep subcontractor compliance current Review, code, and process subcontractor invoices to the correct jobs Collect lien waivers and prepare annual 1099s Systems & Integration Help design and refine the workflow between QuickBooks and Contractor Foreman as we build it out, including who enters what, cost code structure, data sync, and troubleshooting Set up simple, repeatable processes for receipt capture, timecards, and approvals Train field staff and managers on submitting hours, receipts, and documents Accounting Accounts payable: enter and code vendor bills, manage vendor accounts, and schedule payments Accounts receivable: prepare invoices, track payments, and handle collections Reconcile bank and credit card accounts and lead month-end close Work with our outside CPA on year-end and tax preparation Payroll & HR Administration Process weekly payroll for our W-2 team from approved timecards, making sure labor is costed to the correct jobs Handle new-hire onboarding: paperwork, I-9/W-4, system access, and benefits enrollment Maintain employee files, PTO tracking, and general HR administration Financial Analysis & Planning (growing over time) Prepare monthly financial reports and explain the trends behind the numbers Build cash flow forecasts and lead the annual budgeting process with leadership Analyze completed jobs to improve future bids and margins Administration Manage company insurance renewals and workers' comp audits Handle vehicle and equipment registrations, and support OTR trucking reporting and permits What We're Looking For Required 3+ years of bookkeeping or accounting experience, including AP, AR, and payroll Hands-on experience with QuickBooks (QuickBooks Online preferred) An understanding of job costing or project-based accounting Comfort with technology: you pick up new software quickly and don't mind troubleshooting Strong attention to detail and organization A team-first attitude and willingness to learn and adapt on the fly Preferred Experience in construction, demolition, trucking, or a related trade Experience with Contractor Foreman or a similar construction management platform Experience managing subcontractor compliance (COIs, 1099s, lien waivers) Experience with financial analysis, budgeting, or forecasting, or a strong interest in growing into it Experience setting up or integrating software systems Degree in accounting or finance, or a bookkeeping certification What We Offer $75,000+ starting pay, based on experience Health insurance with 75% employer premium reimbursement (up to a cap) 401(k) with a 3% employer match Paid time off A key role in a growing company, with room to grow into financial leadership A team that values accountability, reliability, and pitching in How to Apply Send your resume and a short note (a few sentences is fine) covering: Your experience with QuickBooks and job costing A time you set up or improved a system or process

Pay:

From $75,000.00 per year

Benefits:

401(k) Health insurance Paid time off

Experience:

Accounting:

3 years (Preferred)

Location:

Appleton, WI 54911 (Preferred)

Work Location:

In person