Office Manager

Office Manager Celerity Staffing Solutions - 4.7 Fitchburg, WI Job Details $25 an hour 1 day ago Qualifications Accounting systems Record keeping Phone communication Workflow management (operations management method) Data reporting Mid-level Administrative experience Client invoicing Task prioritization Financial record maintenance QuickBooks Data entry Clerical experience Productivity software Office management Order entry Communication skills Technical Proficiency Time management Client interaction via phone calls Full Job Description We are seeking a detail oriented and customer focused Office Administrator to support daily operations, deliver exceptional client service, and manage invoicing processes. This role plays a key part in maintaining efficient workflows, ensuring billing accuracy, and serving as a reliable point of contact for both internal teams and external customers.

Location:

Fitchburg Hours:

Monday-Friday 7AM-4:30PM Pay rate: $25/hr Key Responsibilities Serve as the primary contact for customer inquiries via phone, email, and in person Prepare, issue, and track invoices; verify accuracy and follow up on outstanding payments Assist with order entry, scheduling, and service coordination Maintain organized customer, contract, and financial records Provide general administrative support including data entry, reporting, and scheduling Manage internal and external communications and ensure timely follow-ups Monitor accounts receivable and communicate with clients regarding payment status Skills & Qualifications Experience in administrative, customer service, or office support roles Strong customer service and communication skills Experience with invoicing/accounting systems (e.g., QuickBooks) High attention to detail and accuracy Ability to multitask and prioritize in a fast-paced environment Proficiency in Microsoft Office or similar tools Strong organizational and time-management skills #IND1