Office Administrator

Position Description:

Office Administrator $27.00/hour starting wage plus benefits. (with potential increase after successful probation/training period) Send query letter and resume to Jeff Scott Olson - jsolson@scofflaw.com. We are a small office, and thus this position entails a broad range of tasks that, in a larger office, might be performed by several people, such as a receptionist, an administrative assistant, and a bookkeeper.

Job Duties Physical filing systems:

• Create, organize, and track client files in the office;
• Close files and move closed files to storage;
• Break down and destroy closed files when authorized.

Electronic filing systems:

• E-file and retrieve documents in federal and state electronic filing systems;
• Assist in transitioning physical files from paper to digital storage.

Secretarial duties:

• Typing letters, summaries, and similar items at the direction of attorneys and paralegals in Microsoft Word, Excel, and similar applications.
• Working with Canon copier and scanner.
• Assist as needed with clerical aspect of legal projects, such as making binders with copies of exhibits;
• Make travel arrangements for the attorneys, order food for meetings, and similar tasks.

Bookkeeping:

• Record obligations and pay bills in QuickBooks;
• Record income in QuickBooks and make bank deposits;
• Assemble client invoices and statements in QuickBooks and transmit to clients;
• Work with outside accountants to maintain payroll and create and assemble records for tax returns.

Office Management:

• Review and maintain office supplies;
• Liaise with vendors when necessary;
• Retrieve and send out mail;
• Maintain on-site postage meter;
• Keep break room clean, neat, and stocked.

Customer Service:

• Answer phone and assist callers;
• Greet clients in waiting room,
• Maintain confidentiality of privileged attorney-client information.

Skills Highly organized, eager to learn new skills, willing to complete a wide variety of tasks in a small law office, from the mundane to the unique and challenging, and the ability to multi-task. Ability to remain kind, even-tempered, and personable (especially when dealing with difficult or unpleasant people on the phone). Proficiency in computer skills (Microsoft Word, Excel, QuickBooks, etc.) Ability to maintain confidential information (both clients' privileged information and office information). Resourceful, exhibiting a can-do, problem-solving approach to work.

Pay:

From $27.00 per hour

Benefits:

Health insurance Paid time off Retirement plan

Work Location:

In person