A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
The Developmental Assistant will provide program support services for the Infant Learning staff to include data entry and general office duties. The Developmental Assistant assists Infant Learning staff and families with intake/enrollment processes, obtaining/providing necessary records, and support during home and community visits.
Essential Functions and Tasks:
Understand, practice, and promote the vision and core values of Mat-Su Services for Children & Adults. Database entry and record reviews. Child charts - creation, maintenance, review/audit, archiving, destruction Assist Data Compliance Specialist to complete record and signature requests, including requests for State and Federal audits Forms and packets (electronic and hard copy) - creation, maintenance, review Clerical support Assist with screening, assessing, and evaluating the performance of children, ages birth to age three, in areas of gross motor, fine motor, cognitive, social/emotional, language and self-help skills. Assist with contacting referrals, scheduling evaluations, and gathering intake information, adhering to timelines set by the mandates governing the program. Assist with preparation of child transition lists for Mat-Su Borough School District. Perform duties in a manner that promotes health and safety and
HIPAA/FERPA
compliance. Ensure compliance with required annual training and certifications. Other duties as assigned. Education High school diploma or equivalent. 3-6 credits in Child Development or related field. Associate's degree in business administration or related field preferred. CDA preferred. Experience 3+ years of secretarial, clerical, data entry, or related office experience, or equivalent vocational or technical training. Experience with web-based database systems. Experience with client tracking and chart auditing. Experience reading, interpreting, and applying governmental regulations. Experience with Medicaid and other forms of billing preferred.
