A Personal Assistant provides administrative and time management assistance to an office executive. Organizes files and assists with correspondence and record keeping. Manages an executive's calendar and helps to organize materials for meetings and events. May run business errands or help to arrange travel. May work for several executives in an office.
Personal Assistant & Administrative Coordinator 2026-09-09 Hire Up all cities,
AK Description:
Personal Assistant / Administrative Coordinator Hire Up Staffing is seeking a reliable, organized, and professional Personal Assistant / Administrative Coordinator for a growing, family-owned landscaping company in Modesto. This is an excellent opportunity for someone who enjoys a variety of responsibilities, thrives in a fast-paced environment, and is comfortable supporting both business operations and executive administrative needs from a home-office setting.
Job Responsibilities:
Manage calendars, appointments, and customer scheduling Answer and respond to phone calls, emails, text messages, and mail Prepare reports, spreadsheets, documents, and presentations Assist with proposals, estimates, contracts, and customer files Coordinate appointment confirmations and customer follow-up Perform data entry, filing, and general administrative support Communicate with customers, vendors, and subcontractors Assist with QuickBooks Online data entry and invoice tracking Support onboarding paperwork and other business projects Update social media and online business profiles as needed Monitor customer inquiries and assist with payment follow-up Coordinate executive scheduling, personal errands, and household logistics Maintain a clean, organized, and professional home office environment Handle confidential information with professionalism and discretion
Qualifications:
Previous experience in administrative support, office management, customer service, or personal assistance Excellent organizational and multitasking skills Strong written and verbal communication abilities Proficient with Microsoft Office, Google Workspace, and Mac computers QuickBooks Online experience preferred Ability to work independently and prioritize multiple tasks High level of professionalism, discretion, and attention to detail Valid California Driver's License and reliable transportation Comfortable learning new software and cloud-based business systems
Preferred Qualifications:
Experience in landscaping, construction, property management, or other service-based industries Bilingual English/Spanish is a plus If you're dependable, resourceful, and enjoy supporting a small business where every day is different, we'd love to hear from you! Apply for this Job Please use the
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