Administrative Assistant

Back to all jobs Administrative Assistant Gadsden, AL, USA Full Time

Who We Are:

At BMSS Advisors & CPAs, we're more than just a top 100 CPA and advisory firm-we're a people-first, relationship-driven team rooted in integrity, collaboration, and community. Founded in Birmingham, AL in 1991, BMSS has grown to seven thriving locations across Alabama and Mississippi. This full-time role will be based out of our Gadsden office. We're known for our family-friendly culture, commitment to mentorship and life-work balance, and deep roots in the communities we serve. In fact, Accounting Today has recognized us as one of the best accounting firms to work for 13 years running. Whether it's volunteering locally or collaborating across departments, we show up-with professionalism, purpose, and heart.

The Opportunity:

We're actively seeking an Administrative Assistant who brings precision, organization, and a client-focused mindset to everything they do. This position plays a critical role in supporting the day-to-day efficiency of our firmwide operations. In this role, you'll manage the scanning and processing of key documents, assist in assembling reports and tax packages, support internal events, and maintain professional communication with clients and colleagues. You'll work closely with team members across departments while contributing to the high-functioning administrative support that powers our client service and internal success. If you thrive in a structured environment, take pride in polished presentation, and want to be part of a supportive, high-performing team, this is the opportunity for you.

What You'll Do:

Manage the source document scanning process from start to finish Assemble and process basic tax returns, financial statements, and other reports Provide professional front-line support in person and over the phone Assist in firmwide administrative projects and initiatives Coordinate internal functions including scheduling, and meeting set-up Collaborate with the Admin Team to ensure seamless execution of office operations Approach firm processes with curiosity and an innovative mindset

What We're Looking For:

High attention to detail and strong organizational skills Ability to produce polished, accurate work in a deadline-driven environment Professional demeanor and communication skills Comfortable working both independently and as part of a collaborative team Commitment to delivering an exceptional experience to both internal and external clients Prior experience in an administrative support role is a plus Proficiency in Microsoft Office Suite (Word, Excel, Outlook)

Why Join BMSS:

Meaningful support role with insight into accounting and advisory operations Deeply rooted in our local communities-we care where we live and work Family-first environment with flexible scheduling and a focus on life-work balance Supportive, team-oriented culture that values mentorship and development

What We Offer:

Competitive salary and performance-based bonuses Company-paid Medical, Dental & Vision Insurance 401(k) with company match Generous PTO, paid volunteer days, and paid holidays Ongoing training and professional development A stocked kitchen and fridge filled with your favorite snacks and beverages