SCHOOL SECRETARY/BOOKKEEPER

\nLee County Schools

AL\nSmiths Station High School
Smiths Station, Alabama This job is also posted in Lee County Schools
AL\nJob Details\n

Job ID:

5894911\n

Application Deadline:

Sep 03, 2026 11:59 PM (Central Standard Time)\n

Posted:

Yesterday\n

Starting Date:

Sep 10, 2026\nJob Description\n

SCHOOL SECRETARY/BOOKKEEPER

QUALIFICATIONS:

Must comply with all employment criteria legally established by the Lee County Board of Education.\nMust possess a high school diploma or GED.\nMust possess one of the following:\nMinimum of an Associate's Degree or\n60 college credits from an accredited college or university, or\nAn appropriate score on the WorkKeys to meet the required federal standards under Every Student Succeeds Act (ESSA).\nAbility to communicate effectively with parents, students and staff.\nDemonstrate proficient computer skills.\nDemonstrated aptitude for successful completion of the assigned task.\nAptitude, appropriate training or proven ability to handle bookkeeping functions.\nAbility to lift a minimum of twenty lbs.\nSuch alternatives to the above qualifications as the Board may find appropriate and acceptable.\n

Background Check Required:

(HB 402 ACT 99-361 Alabama Legislature) Upon offer of employment, employees will be required to submit legible fingerprints for a background review by the Alabama Bureau of Investigation and the Federal Bureau of Investigation.\n

KNOWLEDGE, SKILLS AND ABILITIES

\nConsiderable knowledge of the principles and practices of bookkeeping and the ability to apply this knowledge to work situations. Considerable knowledge of the laws, rules, and regulations controlling budget, internal record keeping activities, and contract procedures. Ability to prepare complete and accurate accounting records and statements. Ability to keep complex records, to assemble and organize data and to prepare reports from such records. Ability to express oneself clearly and concisely, orally and in writing. Ability to operate a computer, calculator and other standard office machines. Knowledge of computers and their operation. Ability to use designated software.\n

FLSA Status:

Nonexempt\n

REPORTS TO

Principal\n

JOB GOAL

To assure the smooth and efficient operation of the school office so that the office's maximum positive impact on the education of children can be realized and to maintain financial accounting records accurately and thoroughly.\nEssential Duties and Responsibilities Applicable to

All Employees:

\nAttend on a regular and predictable basis.\nComplete assigned tasks in a safe manner and in a constant state of alertness.\nUphold Board policies, including the anti-harassment program.\nWork in a cooperative manner with students, teachers, staff, supervisors, and the public.\nWork effectively and efficiently under time and productivity standards.\n

ESSENTIAL JOB FUNCTIONS

\nMaintain a complete and systematic set of records for all financial transactions for the school.\nRecord details of school financial transactions in appropriate journals and subsidiary ledgers from such sources as requisitions, etc.\nPrepare all required reports and maintain all appropriate records.\nPerform any bookkeeping tasks associated with the specific position.\nReceipt incoming monies and prepare deposit slips.\nMake deposits in accordance with local school accounting procedures\nPrepare monthly financial records and submit to Central Office.\nPrepare requisitions for purchase orders.\nAssist with time management as assigned\nServe as point of contact for equipment inventory process\nServe as point of contact for implementation of policy related to affiliated organizations\nCoordinate local school budgeting process related to state instructional support allocations\nCommunicate effectively with administrators and other contact persons using tact and good judgment.\nFollow attendance, punctuality and proper dress rules.\nMaintain confidentiality regarding school/workplace matters.\nModel and maintain high ethical standards.\nDemonstrate initiative in the performance of assigned responsibilities.\nMaintain expertise in assigned area.\nParticipate successfully in the training programs offered to increase skill and proficiency related to assignment.\nProvide principal and staff with timely information to ensure appropriate expenditure of funds.\nAnswer telephone and perform the office tasks as assigned.\nKeep supervisor informed of potential problems or unusual events.\nRespond to inquiries and concerns in a timely manner.\nExhibit interpersonal skills to work as an effective team member.\nDemonstrate support for the school system and its goals and priorities.\nDemonstrate initiative in identifying potential problems or opportunities for improvement.\nAssist with receiving and routing all incoming calls.\nMaintain a daily teacher attendance log and the concomitant records for substitute teachers.\nKeep the principal informed as to the balances of internal accounts; and prepare payroll.\nPerform any other pertinent assignment deemed necessary by the principal to assist in the efficiency and effectiveness of the school.\n

Essential Physical Demands:

\nThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Work is essentially sedentary. Sustained data entry function could cause carpal tunnel syndrome and/or eye strain. Ordinary care and precaution are required. The employee must frequently lift and/or move a minimum of 20 pounds and occasionally lift and/or move a minimum of 25 pounds. Specific vision abilities required by this job include Close vision, Distance vision, Depth perception and Ability to adjust focus. While performing the duties of this job, the employee is frequently required to communicate effectively in English, using proper grammar and vocabulary, stand; walk; sit; use hands to finger, handle, or feel; reach with hands and arms; climb or balance and talk or hear.\n

Mental Functions:

While performing the duties of this job, the employee is frequently required to compare, analyze, communicate, coordinate, instruct, compute, synthesize, evaluate, use interpersonal skills and compile. Occasionally required to copy and negotiate.\n

ENVIRONMENTAL DEMANDS

\nThe environmental demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Exposure to a variety of childhood and adult diseases and illnesses.\nOccasional exposure to a variety of weather conditions. Exposure to heated/air conditioned and ventilated facilities. Exposure to a building in which a variety of chemical substances are used for cleaning, instruction, and/or operation of equipment. Function in a workplace that is usually moderately quiet but that can be noisy at times.\n

EMPLOYMENT

This is a twelve-month position (240 days). Salary range is based on a board approved salary schedule.\n

EVALUATION

Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of Support Personnel.\n

Position Type:

Full-Time\n

Salary:

$30,546 to $38,178 Per Year\nJob Requirements\nHigh School/Trade School degree preferred.\nCitizenship, residency or work visa 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