High School Secretary

High School Secretary Malvern School District Malvern School District - Malvern, Arkansas This job is also posted in Arkansas Jobs In Ed Job Details

Job ID:

5686966

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Jun 30, 2026 Job Description

QUALIFICATIONS

High school diploma Experience working in a professional office setting Strong computer skills, with proficiency in Microsoft Office & Google Suite Able to operate personal computer, laptop computer, peripheral computer equipment, photocopier, fax machine, and other office equipment with a high degree of skill. Use a 10-key calculator and be highly accurate with numbers Highly motivated with strong organizational skills; able to coordinate multiple tasks simultaneously Self-starter; able to work independently Strong telephone and interpersonal communication skills Ability to lift 40 lbs. to shoulder height occasionally

PERFORMANCE RESPONSIBILITIES

Be literate in HAC, TAC, and eSchool. Performs office routines and practices associated with a productive and professionally run office, including regular communication with faculty and students. Receives and routes all incoming calls and messages for administrators, teachers, and students. Greets visitors and/or patrons, determines their needs, assists in making appointments with administrators and/or faculty, and directs to proper place and person. Strives to create a pleasant "open-door" office atmosphere for faculty members, students, parents, and the public. Types and files reports and correspondence for principal and assistant principal as necessary. Maintains a complete systematic set of bookkeeping records for activity accounts and site based budget. Organizes, processes, and records all purchase orders for all departments to assist principal in maintaining operating budget. Prepares purchase orders for principal's office supplies and equipment. Codes, numbers, and records all departments purchase orders, notifies departments of approval and places orders upon arrival. Develops and maintains records of purchase orders seeking approval, those open and waiting shipment, and those closed and invoiced. Prepares monthly statements for department heads and principal to report status of expenditures against budget. Receives and processes invoices by matching purchase orders with invoices, determining which invoices are ready for payment, and forwarding to central office for payment, keeping appropriate copies. Maintains permanent file of closed purchase orders, activity payment requests, and all deposit documentation for easy access and reference. Keeps inventory of teacher supplies and places orders as needed or requested by principal. Distributes U.S. and inter-school mail as necessary. Performs any and all bookkeeping tasks associated with any school event and any other task assigned by the principal. Stays literate in constantly changing computer software systems and programs so as to make the most of equipment available and increase accuracy, effectiveness, and productivity.

OTHER JOB FUNCTIONS

Maintain confidentiality. Attend meetings and training as directed. Present and communicate in a professional manner. Work additional hours or overtime as directed. Other duties as assigned by supervisor.

Position Type:

Full-time