Overview Metcalf Trucking Inc. is a growing transportation company seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers the opportunity to support daily office operations, streamline administrative processes, and enhance overall productivity. The ideal candidate will bring enthusiasm, excellent communication skills, dependable, organized, detailed-oriented, self initiative and a proactive attitude to ensure the smooth functioning of our office environment. If you thrive in a fast-paced setting and enjoy multitasking with precision, this position is perfect for you! Duties Manage front desk responsibilities including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette. Maintain organized filing systems, handle data entry tasks, and ensure accurate record keeping using spreadsheets and word processing software. Coordinate calendar management and schedule appointments for team members or clients, utilizing Google Workspace or Microsoft Office tools. Provide exceptional customer service by assisting customers and drivers in person or via phone, addressing inquiries promptly and professionally. Support office management tasks such as bookkeeping with QuickBooks, processing invoices, and managing office supplies inventory. Assist with document proofreading, editing correspondence, and preparing reports to ensure clarity and professionalism. Facilitate communication between departments and external partners to promote efficiency and foster positive relationships. Prepare invoices, billing, and other office documents. Assist with accounts payable and accounts receivable. Maintain driver qualification and compliance files. Support dispatch and fleet operations as needed. Schedule appointments and organize company records. Assist with payroll documentation and reporting. Order office supplies and perform general administrative duties. Experience Proven clerical or administrative experience in an office setting, ideally including front desk or receptionist duties. Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and productivity software. Experience with data entry, filing systems, and managing spreadsheets for record keeping and reporting purposes. Familiarity with multi-line phone systems, phone communication best practices, and customer support techniques. Bilingual abilities are highly desirable to effectively communicate with diverse clients or team members. Knowledge of office management procedures such as calendar management, bookkeeping (QuickBooks), and document proofreading. Demonstrated organizational skills with the ability to prioritize tasks efficiently while maintaining attention to detail in a fast-paced environment. Transportation or trucking industry experience is a plus. Strong computer skills, including Microsoft Word, Excel, Outlook, and Google Workspace. Experience with accounting or dispatch software is a plus. Excellent communication and customer service skills. Strong organizational skills with exceptional attention to detail. Ability to prioritize tasks and work independently. Professional appearance and positive attitude. Competitive pay based on experience. Paid holidays and paid time off. Opportunity for advancement within a growing company. Supportive, family-oriented work environment. Stable, full-time employment. What We Offer Competitive pay based on experience. Paid holidays and paid time off. Supportive, family-oriented work environment. Stable, full-time employment. Medical, Dental, Vision Benefits Life Insurance If you are dependable, motivated, and ready to become an important part of our team, we'd love to hear from you.

To Apply:

Please submit your resume along with a brief summary of your experience. Metcalf Trucking Inc. "Driven by Integrity. Powered by Excellence." Join us in this exciting role where your organizational talents will make a real impact! We value energetic individuals who are eager to contribute their skills while growing professionally within a supportive team environment. All positions are paid roles committed to fostering a productive workplace where your expertise is recognized and appreciated!

Pay:

$17.00 - $30.00 per hour

Benefits:

Dental insurance Health insurance Life insurance Paid time off Professional development assistance Vision insurance

Work Location:

In person