Job ID:

5832512\n

Application Deadline:

Posted until filled\n

Posted:

Yesterday\n

Starting Date:

Aug 31, 2026\nJob Description\n

SHERIDAN SCHOOL DISTRICT

\nSUPPORT

SERVICES

FINANCE SECRETARY

\nJOB

DESCRIPTION

\nTERMS

OF EMPLOYMENT

\n240-day contract (12 months).\n

Job Type:

Classified.\nReports to: Maintenance Coordinator or his/her designee.\nSalary based on the district salary schedule for the position.\n

FLSA Status:

Non-Exempt.\nTen (10) days vacation per year of employment.\nTwelve (12) days sick leave per year of employment.\nThree (3) days personal leave per year of employment.\n

PERSONAL QUALIFICATIONS

\nDemonstrates the ability to maintain confidentiality and exercise discretion with sensitive information.\nPossesses outstanding customer service, communication, and interpersonal skills.\nDemonstrates strong organizational, time management, and recordkeeping skills.\nIs proficient in keyboarding and the use of Microsoft Office applications, Google Workspace, email, and district software programs, including eFinance or similar financial management systems.\nDemonstrates proficiency in spelling, punctuation, grammar, and business correspondence.\nIs detail-oriented with the ability to accurately process financial and purchasing documents.\nDemonstrates the ability to prioritize multiple assignments and meet established deadlines.\nWorks effectively with frequent interruptions while maintaining professionalism and accuracy.\nExhibits initiative, dependability, flexibility, and the ability to work independently with minimal supervision.\nDemonstrates the ability to establish and maintain positive working relationships with district personnel, vendors, contractors, and the public.\n

GENERAL DUTIES/RESPONSIBILITIES

\nServe as administrative assistant to the Maintenance Coordinator and provide clerical support for Support Services.\nPrepare, process, and monitor purchase requisitions, purchase orders, invoices, budget transfers, and other financial transactions using the district's eFinance system.\nVerify expenditures and maintain accurate financial records for support services budgets.\nReconcile invoices with purchase orders and receiving documentation to ensure accurate payment processing.\nMaintain Support Services files, records, contracts, warranties, service agreements, and equipment documentation.\nCoordinate Support Services correspondence, reports, schedules, and work orders.\nAnswer and direct telephone calls, emails, and visitors in a professional and courteous manner.\nAssist with obtaining vendor quotes, maintaining vendor information, and coordinating procurement activities in accordance with district purchasing policies.\nPrepare reports, spreadsheets, and other documents as requested by the Maintenance Coordinator or Transportation Coordinator.\nMaintain inventory records and assist with tracking maintenance and transportation supplies, equipment, and assets.\nCoordinate preventive maintenance schedules, inspections, and service documentation as assigned.\nAssist with scheduling contractors, vendors, and maintenance projects.\nMaintain accurate records for Support Services vehicles, equipment, and required regulatory documentation.\nAssist with compiling information for audits, state reporting, and departmental recordkeeping.\nMaintain efficient office procedures and systems to ensure timely completion of departmental tasks.\nSupport communication between Support Services and other district departments and campuses.\nPerform all other duties as assigned by the Maintenance Coordinator or his/her designee.\n

SPECIFIC QUALIFICATIONS AND/OR REQUIREMENTS

Education/Experience:

\nHigh school diploma or equivalent required. Associate degree or post-secondary coursework in business, accounting, office administration, or a related field preferred. Experience in administrative support, bookkeeping, purchasing, or school business operations is preferred. Experience with eFinance or similar financial software is highly desirable.\n

Physical Requirements:

\nMust be physically able to operate a variety of office equipment including desktop and laptop computers, calculators, copiers, scanners, printers, and other office equipment. Must be able to sit, stand, walk, stoop, bend, and occasionally climb stairs. Must be able to lift and carry items weighing up to approximately 25 pounds. Requires prolonged computer use, repetitive hand motions, and the ability to work with frequent interruptions. Occasional irregular or extended work hours may be required.\n

Intelligence:

\nRequires the ability to read, interpret, and follow written and verbal instructions, district policies, purchasing procedures, financial documentation, and applicable regulations.\n

Language Ability:

\nRequires the ability to prepare correspondence, reports, spreadsheets, purchase documentation, and other records using proper grammar and business writing standards. Must be able to interpret financial information and maintain accurate documentation.\n

Verbal Aptitude:

\nRequires the ability to communicate effectively with district employees, administrators, vendors, contractors, and the public. Must be able to explain procedures, provide information, and maintain professional communication in person, by telephone, and through electronic correspondence.\n

DISCLAIMER

\nThe preceding qualifications, duties, responsibilities, and requirements have been designed to indicate the general nature and level of work performed by the Support Services eFinance Secretary. They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel assigned to this position. The Sheridan School District reserves the right to modify, interpret, or apply this job description as needed to meet operational requirements.\n

Position Type:

Full-Time\n

Salary:

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