Administrative Assistant - 2nd Shift- 3:30 pm to 11:30 pm ($18.50)

Job Title:

Administrative Assistant III (2nd Shift)

Location:

Goodyear, AZ Pay Rate:

$18.50/hour

Schedule:

Monday-Friday, 3:30 PM - 11:30 PM, with overtime and weekend availability as needed Job Summary The Administrative Assistant III provides high-level administrative support, performing confidential functions on behalf of a department head or large department. This role involves managing administrative programs, coordinating projects, and handling a wide range of office responsibilities with minimal supervision. Key Responsibilities Greet visitors, answer phones, screen and route calls, take messages, and assist with resolving routine inquiries regarding departmental policies and procedures Provide work direction or supervision to lower-level clerical personnel as needed Schedule appointments and manage calendars for department leadership Coordinate meetings, conferences, and special events, including catering, presentation materials, and equipment setup Arrange travel and lodging accommodations and process expense reports Review, prioritize, and determine appropriate actions for incoming correspondence and mail Maintain office supplies, equipment, filing systems, and departmental records Assist with creating and maintaining reports, spreadsheets, charts, graphs, and databases Coordinate office equipment repairs and collaborate with facilities to ensure efficient workspace utilization Compose documents, maintain databases, and update departmental websites and records Handle confidential information with discretion and professionalism Maintain calendars and scheduling for management Qualifications & Requirements High school diploma or equivalent required Minimum of three (3) years of administrative support experience and knowledge of general office procedures Strong listening, verbal, and written communication skills Ability to exercise discretion and independent judgment within established policies and procedures Experience with report generation and administrative practices required Intermediate or advanced proficiency in Microsoft Office (Word, Excel, Access, PowerPoint) and internet search tools Experience with pivot tables and advanced Excel formulas preferred Strong attention to detail and ability to multitask in a fast-paced environment Excellent organizational, problem-solving, and time management skills Physical & Work Requirements Ability to remain seated for extended periods during the workday Capability to perform tasks involving fine motor skills, including typing, filing, and handling paperwork Ability to communicate effectively through sight, hearing, and other necessary means to perform job duties safely and efficiently This position is ideal for a detail-oriented professional who thrives in a structured environment and is capable of handling complex administrative responsibilities with a high degree of confidentiality and independence.

Pay:

$18.50 per hour

Work Location:

In person