Office Specialist, Parks & Recreation, 19 hours/week

First review of applications on April 24, 2026 This position will work Mondays and Tuesdays from 8-5 and Wednesdays from 8-11. There may be some flexibility with start and end times Under close supervision, provides administrative assistance and support to the Parks & Recreation Department. Assists in and operates office equipment. Assists in front desk coverage. Coordinates contracts for office equipment and supplies. Answers, screens, and directs telephone calls and receives, and reads and sorts mail. Attends and participates in meetings and prepares and posts agendas. Compiles and summarizes statistical and operational data and prepares periodic and special reports. Composes and types correspondence. Coordinates, schedules, and organizes unit, program, or departmental calendars and meetings. Develops and maintains files and records and provides personnel copies of files requested. Performs special event/ribbon cutting coordinating through the development of event cost estimates, communication plans and participation. Prepares, copies, and distributes meeting materials and transcribes minutes. Processes cash and check payments and invoices, performs tasks relative to keeping financial and statistical records, and accounts and monitors monthly expenditures. Provides administrative assistance and support to various staff members. Provides confidential support to the department. Responds to and submits customer requests for Department information or action. Trains, guides and assists staff with routine support on various department specific software and document issues. Works cooperatively with other administrative assistants in group to provide back up support and cross training.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES

Ability to communicate effectively both verbally and in written communication. Ability to establish and maintain effective working relationships. Ability to interpret and apply relevant Town, state and Federal statutes, ordinances, codes, rules and regulations, and other governing rules and regulations. Knowledge of event planning techniques and methods. Knowledge of personal computer hardware and software. Knowledge of research and report preparation techniques. Knowledge of Town and Department policies and procedures. Ability to organize work, set priorities, meet critical deadlines and follow up on work assignments with minimal supervision. Ability to follow verbal and written instructions. A High School diploma or GED. Three (3) years' experience in office administration. An equivalent combination of education and experience may be considered. Work is performed in an indoor environment. Must be able to lift or move up to ten (10) pounds. Regular, daily attendance is an essential function for this position.