Administrative Assistant of Academics, West Valley, AZ

Administrative Assistant of Academics, West Valley, AZ Full time

• Charter One Description Charter One works with schools across the country to provide all-inclusive education management services.

At Charter One we pride ourselves on our thorough knowledge of charter school operations, academics, finance, human resources, information technology, marketing, and more. We handle the day-to-day work so that client school boards can focus on governance and policy issues to be sure that the vision and mission of the school are being carried out properly. American Leadership Academy is accepting applications for an Administrative Assistant of Academics for the 2026-2027 school year for our Vistancia High School located in the West Valley. Candidates must possess, or be willing to obtain, a valid Arizona IVP Fingerprint Clearance card. Responsibilities include but are not limited to:

• Provide administrative support to the academic staff and school leadership, including scheduling meetings, managing correspondence, and handling phone calls.
• Prepare and maintain academic documentation, including reports, schedules, and meeting minutes.
• Maintain accurate and confidential academic records, including student transcripts. Grades, and attendance records.
• Process and file academic documents, such as report cards, standardized test results, and student information updates.
• Coordinate and manage academic schedules, including class schedules, teacher assignments, and meeting arrangements.
• Assist with organizing and scheduling academic events, such as parent-teacher conferences, academic fairs, and special programs.
• Serve as a point of contact for students, parents, and staff regarding academic inquiries and concerns.
• Facilitate communication between teachers, students, and parents to address academic issues and provide updates on student progress.
• Assist teachers with administrative tasks, including preparing instructional materials, processing grade reports, and managing classroom supplies.
• Provide support for academic staff in coordinating professional development opportunities and workshops and entering information in the Learning Management System (LMS).
• Provide general support to visitors.
• Assist with the preparation of documentation for audits and evaluations.
• Other duties as assigned.

Candidates with the following qualities will thrive as part of our growing team: A passion for education and working with students, staff, and families Excellent planning, time management, and organizational skills Exemplary customer service skills and a collaborative working style Strong communication skills, both oral and written Ability to manage multiple priorities High standards, attention to detail, confidentiality, and accuracy

Required Qualifications:

• High School Diploma or equivalent
• Valid AZ IVP Fingerprint Clearance Card

Preferred Qualifications:

• Associate's degree or higher in administration, business, or a related field
• Familiarity with academic record-keeping and school administrative processes ALA offers a competitive salary that is individually determined based on education and experience.

We offer health benefits, paid time off, and 401K investment options including employer contributions. Interested candidates are encouraged to complete an online application and submit the following supporting documentation: Current resume Cover letter Letters of recommendation (2-3) If you have any questions about the position, please send an email to jobs@alaschools.org. Job Details Schools ALA Vistancia (7-12) Grades Seventh Grade, Eighth Grade, High School