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Administrative Specialist II
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Central Arizona College
Prescott Valley, AZ (In Person)
$56,711 Salary, Full-Time
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Job Description
Administrative Specialist II
Town of Prescott Valley Prescott Valley, AZ 86314 Posted 12 days The Town of Prescott Valley invites you to apply for the position of Administrative Specialist II - Development Services.
Join the Town of Prescott Valley's Development Services Department as an Administrative Specialist II, where your organization, accuracy, and customer service skills will play a key role in supporting a growing community. This position is ideal for someone who enjoys variety in their day, takes ownership of their work, and values being a reliable resource for both internal teams and the public.
IN THIS POSITION, YOU WILL
- Perform basic bookkeeping/accounting, prepare purchase orders and requisitions. Track and reconcile purchasing cards.
- Assist in annual department budget administration, preparation and tracking.
- Assist with the administration of Building Code Cases; including legal notice preparation, proofreading and processing.
- Coordinate and schedule staff meetings, conferences, training and travel.
- Assist in maintaining accurate employee records and files. Data entry, mail distribution, ordering supplies, filing and records management.
- Review department staff reports and materials for Town council, Board and/or Commission meetings for accuracy and enter materials into agenda management software as needed.
- Prepare and distribute legal notices, postings, agendas and packets for public hearings and special meetings.
- Utilize Town computer programs and applications for permitting, agenda management, records request, time sheets, personnel, financial and contract agreement tracking.
REQUIREMENTS
- Associate degree and a minimum of four (4) years of progressively responsible administrative and fiscal experience; or a high school diploma/equivalent with six (6) years of progressively responsible administration and fiscal experience.
- Possession of a valid Driver's License and ability to pass a pre-employment background including driving record.
- Ability to type/key 60 words per minute.
- Working knowledge basic accounting procedures and policies; payroll and personnel administrative procedures and municipal methods, functions and services.
- Excellent interpersonal communications and customer service skills.