Administrative Secretary/Community Education

Openings as of 3/21/2026 force display?

True Openings as of 3/21/2026

Administrative Secretary/Community Education JobID:

8513

Position Type:

Community Education Date Posted:

3/20/2026

Location:

Community Education Campus Date Available:

04/20/2026

Closing Date:

Until Filled Hours:

8 hours per day 5 days per week 12 months

Salary:

Class V Required Experience:

Excellent written and oral communication skills Good organizational skills and ability to prioritize tasks Ability to work independently and delegate work appropriately Excellent math skills Excellent customer service skills Advanced knowledge of Excel, Word, PowerPoint, Google docs Willingness to be a "team player" and assist in office projects when needed Ability to foresee a need or problem and react in a professional and proactive manner

Responsibilities:

Provides administrative and secretarial support services for Director of Community Education, which includes: BUDGET

• Create program and grants budgets
• Monitor monthly financial reports and communicates with district staff in regard to errors
• Monitor wage distribution report and communicate with payroll in regard to errors
• budget coding
• Acquire signatures so invoices can be paid and supplies can be ordered
• Record data for material/technology fees and communicate with staff in regard to errors
• Prepare deposits
• Ensure that all revenue is accrued to Community Education budgets at year end

COMMUNICATION

• Answers questions and concerns from program and district staff, general public and program participants.
• Serves as program contact for confidentiality issues and requests for sensitive information.
• Monitors program email account

PERSONNEL

• Prepares Change of Status forms and temporary assignments
• Communicates with HR in regard to staffing issues
• Monitors Aesop system for subs and reconciles the report from payroll to ensure our subs are paid correctly
• Assists in submitting employment requisitions and recommendations in AppliTrack
• Assists Director when meeting with staff in regard to yearly allocations.

REPORTING

• Prepare annual Community Education report to MDE
• Prepare financial reporting forms for grants to ensure revenue is received
• Prepare and submit Community Education Final Fiscal Report

OTHER DUTIES AS ASSIGNED

• Prepare school board resolutions ensuring that agreements have been approved by legal counsel and insurance agent of record
• Correct errors as needed
• Assist Data Manager in correcting program data or with other data related tasks
• Prepare transaction envelopes for PCard
• Research and apply for grants To submit application materials and to apply, Click "Apply Now" Email To A Friend Print Version Postings current as of 3/21/2026 1:04:08 AM CST. Powered by Aspex Solutions
• AppliTrack, Applicant Tracking for Educators. Online Job Employment Applications, Web Based Employment Applications for School Districts and Educational Institutions
• www.aspexsolutions.com You can also view Minnesota teaching jobs at www.k12jobspot.com. K12JobSpot is a site that has thousands of teaching jobs
• all from AppliTrack school districts.