Administrative Assistant-HIRING ASAP

Job Title:

Project Administrator Job Description The Project Administrator supports day-to-day supply chain and logistics operations by coordinating shipments, maintaining accurate records, and facilitating communication among internal teams, suppliers, carriers, and customers. This role focuses on ensuring timely delivery of goods and materials, optimizing processes, and contributing to a collaborative and growth-oriented work environment. Responsibilities Coordinate and monitor supply chain and logistics operations to support ongoing projects. Ensure timely delivery of goods and materials to meet project and customer requirements. Communicate proactively with suppliers, carriers, and customers to resolve shipment or delivery issues. Maintain accurate records of shipments, inventory, and logistics activities in appropriate systems. Prepare and analyze reports on logistics performance to identify trends and improvement opportunities. Collaborate with other departments to optimize processes, streamline workflows, and improve overall efficiency. Ensure compliance with all relevant regulations and internal procedures related to logistics and supply chain activities. Perform clerical and data entry tasks, including updating spreadsheets and databases. Use Microsoft Excel and Outlook to manage information, track shipments, and communicate with stakeholders. Apply strong attention to detail to verify data accuracy and maintain organized documentation. Essential Skills Proficiency in Microsoft Excel for data entry, tracking, and basic reporting. Proficiency in Microsoft Outlook for professional email communication and scheduling. Ability to coordinate and monitor supply chain and logistics operations. Strong attention to detail and accuracy in clerical and data entry tasks. General computer literacy and ability to work with standard office software. Organizational skills to manage multiple tasks, records, and deadlines effectively. Ability to communicate clearly and professionally with suppliers, carriers, customers, and internal teams. Additional Skills & Qualifications High school diploma or equivalent education. Experience using Microsoft Word for basic document creation and formatting. Interest in professional growth within a rapidly expanding organization. Ability to adapt to evolving processes and priorities in a dynamic environment. Work Environment The work environment is described as inclusive and supportive, with an open-door policy that encourages communication and collaboration at all levels. Team members have the opportunity to contribute to a growing organization in a newer facility that emphasizes flexibility and a family-like atmosphere. The typical schedule is Monday through Friday, with daytime hours approximately between 6:30 a.m. and 3:30 p.m. Employees have access to competitive benefits, including health, dental, vision, life, and disability insurance plans, paid time off, wellness benefits, an employee discount program, tuition assistance, and a 401(k) with company contributions. Job Type & Location This is a Contract position based out of Somerton, AZ. Pay and Benefits The pay range for this position is $21.00 - $21.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Somerton,AZ.

Application Deadline This position is anticipated to close on Jul 6, 2026. About Actalent Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 20,000 consultants and 5,000 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. We are proud to be an Engineering News-Record (ENR) Top 500 Design Firm for our engineering design services and a ClearlyRated Best of Staffing® winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.