Responsibilities:

• Provide administrative support to ensure efficient operation of the office
• Assist with daily office tasks, including filing, data entry, and organizing documents
• Manage and maintain office supplies and inventory
• Answer phone calls and direct them to the appropriate person or department
• Greet and assist visitors in a professional and friendly manner
• Assist with scheduling appointments and managing calendars
• Perform basic bookkeeping tasks, such as invoicing and expense tracking
• Assist with preparing and proofreading documents, reports, and presentations
• Provide customer support and address inquiries or concerns
• Able to take on given tasks given by others

Qualifications:

• Previous experience in an office assistant or administrative role is preferred
• Proficiency in using Google Suite (Docs, Sheets, Slides) and other office software
• Strong organizational skills and attention to detail
• Excellent written and verbal communication skills
• Ability to multitask and prioritize tasks effectively
• Professional phone etiquette and customer service skills
• Basic computer literacy, including knowledge of Microsoft Office Suite
• Ability to maintain confidentiality of sensitive information
• Experience with front desk reception duties & Buildium is a plus
• Bilingual in Spanish is a plus This is a great opportunity for someone who is organized, detail-oriented, and enjoys working in a fast-paced office environment.

If you are a self-starter who can handle multiple responsibilities with ease, we would love to hear from you. Apply now to join our team as an Office Assistant! This job description should not be considered all-inclusive. It is merely a guide of expected duties. The employee understands that the job description is neither complete nor permanent and may be modified at any time. At the request of their supervisor, an employee may be asked to perform additional duties or take on additional responsibilities without notice. Appointment scheduling, Clerical experience, Computer operation, Microsoft Office, Multitasking, Office experience, Administrative experience, Data entry.