Administrative Assistant

Description We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in California. This contract opportunity is ideal for someone who enjoys balancing communication, scheduling, and administrative coordination in a service-focused environment. The role calls for a dependable individual who can manage multiple priorities, maintain accurate records, and provide responsive support to internal teams and external contacts.

Responsibilities:

• Manage incoming phone calls and emails, providing timely assistance and directing inquiries to the appropriate departments.
• Coordinate calendars, arrange appointments, and help keep schedules organized for staff and visitors.
• Enter, update, and maintain records with accuracy while ensuring administrative documents remain well organized.
• Prepare routine correspondence, reports, and presentation materials using Microsoft Office applications.
• Support front-office activities by assisting with general customer service and handling both inbound and outbound communications.
• Monitor administrative workflows and help maintain efficient day-to-day office operations.
• Assist with spreadsheet tracking, document formatting, and data management to support team needs.
• Contribute to special projects and process-related administrative tasks as assigned. Requirements
• At least 1 year of administrative support experience in an office environment.
• Proficiency with Microsoft Word, Excel, Outlook, and PowerPoint.
• Experience handling phone-based communication, including inbound and outbound calls.
• Strong customer service skills with the ability to communicate professionally by phone and email.
• Accurate data entry skills and a high level of attention to detail.
• Ability to manage appointments, prioritize tasks, and stay organized in a busy setting.
• Comfortable working independently while also supporting a collaborative team environment.

TalentMatch® ­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .