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BS
Brien Shamps Coaching
Administrative Assistant
Career Insights for Office / Administrative Assistant (General)
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Scorecard
Based on California data
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What they do
An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
$50,177 / year median in California
-12% projected decline
Job Description
Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will be the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where productivity thrives. This paid position offers the opportunity to develop your skills in office management, customer service, and technical proficiency while contributing to a collaborative team dedicated to excellence. Responsibilities Manage multi-line phone systems, directing calls with professionalism and courtesy while providing outstanding customer support. Maintain organized filing systems, both electronic and paper-based, ensuring quick retrieval of documents and data entry accuracy. Handle calendar management and scheduling for team members, coordinating meetings, appointments, and events efficiently. Assist with office management tasks such as supply inventory, equipment maintenance, and general administrative support. Prepare word processing documents, spreadsheets, and reports using productivity software like Microsoft Office and other office tools. Support client communication efforts by answering inquiries promptly and maintaining positive relationships through effective phone etiquette. Perform clerical duties including data entry, document filing, and managing front desk responsibilities to create a welcoming environment for visitors. Qualifications Proven experience in an office setting with strong clerical skills and familiarity with office management procedures. Proficiency in Microsoft Office Suite (Word, Excel, Outlook) along with excellent computer literacy and technical proficiency. Experience with QuickBooks or similar accounting software is a plus for handling basic financial tasks. Exceptional organizational skills with the ability to prioritize tasks effectively in a fast-paced environment. Strong communication skills in both verbal and written form; bilingual abilities are highly desirable to serve diverse clients. Demonstrated ability to manage multiple responsibilities simultaneously while maintaining attention to detail. Previous experience in customer service or front desk roles that require professional phone communication and excellent phone etiquette. Join us as an Administrative Assistant and be part of a vibrant team committed to operational excellence! Your proactive attitude and organizational expertise will make a meaningful impact every day—helping our office run seamlessly while supporting our mission of delivering exceptional service. This is more than just an administrative role; it's an opportunity to grow your career in a lively environment that values your contribution!