An Office or Administrative Assistant performs administrative work in an office. Works in a wide variety of office settings, such as a company or business, or a government office or school. Manages paper and electronic files, uses office equipment including computers, responds to phone calls and emails, routes mail and maintains calendars and schedules.
ADMINISTRATIVE AND OFFICE ASSISTANT / FRONT DESK CLERK
About Concord:
Concord is a well-established and well-recognized full-service real estate firm headquartered in Beverly Hills, CA. Our services include real estate investment acquisition, commercial real estate and loan brokerage, property and asset management, property leasing, and construction management services. We are innovative, forward-thinking, and committed to providing our clients with superior service and representation.
Job Overview:
The Administrative and Office Assistant position is a key role at Concord. This position's main responsibilities include helping with administrative duties, managing the front desk, maintaining the kitchen and common areas, supply purchasing and phone management. To be successful in this role, you will demonstrate a professional and friendly personality, and an uncompromising desire to deliver exceptional customer service. This is a full-time, in office position based at our Beverly Hills location. This is an excellent opportunity for someone looking to break into property management. This role will report to the President of Concord Property Management and will directly support the Regional Manager over the Los Angeles portfolio. Prior experience with property management is a plus, including but not limited to on-site manager experience, experience with Rent Rolls, Tenant Ledgers, Tenant Relations, and Property Management software.
Responsibilities:
Serve as the point person for key administrative duties including: mail runs, supply and equipment purchasing, bank runs, I.T. coordination, and calendar management. Order office supplies as needed, track expenses, and maintain inventory while staying within the office budget.
Perform receptionist duties:
greet visitors, answer and direct phone calls, accept deliveries. Receive and sort incoming mail and deliveries and manage outgoing mail including daily mail runs. Oversee conference room scheduling. Manage office music, temperature, décor and presentation. Coordinate office maintenance, repairs, and vendor services. Communicate with property management and service providers to resolve facility issues. Ability to lift and carry large packages. Assist with basic accounting tasks as needed - including but not limited to bank runs and helping tenants with basic questions about rent balances.
Handle key kitchen duties including:
snack/coffee purchases, stocking and resupply, kitchen related memos (i.e. "Friday Fridge Purge") Act as Administrative Assistant to Regional Managers including uploading, filing, mailing, documents preparation, and research. Check scanning. File management. Assist with other projects as needed.
Job Requirements:
Dependability:
Able to complete tasks consistently, timely, and in a professional manner.
Service-Oriented:
Actively seeks opportunity to assist others. Provides the highest level of customer service.
Problem Solving:
Uses logic and reasoning to identify solutions and seeks alternative solutions, conclusions, or approaches to problems.
Communication:
Excellent communication and interpersonal skills - both in English and Spanish.
Time Management:
Excellent time management skills and ability to multi-task and prioritize work. Must be proficient with Microsoft Office and Google products. Proven experience as a Receptionist, Front Desk Manager, Accounting Clerk, or Administrative Assistant is a plus. Hands-on experience with office machines (e.g. telephones and printers)
Job Type:
Full-time Pay:
$20.00 - $23.00 per hour
Benefits:
Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Do you have a car?
Experience:
Office:
1 year (Preferred) Customer service: 1 year (Preferred)
