Administrative Assistant (West Hollywood, CA, 90048) | 05/01/26 Job Description Below mentioned is the job description for your reference:

Job Title:

Administrative Assistant Location:

8700 Beverly Blvd, West Hollywood, CA (90048)

Duration:

13 Weeks / 3+

Months Schedule:

Day Shift (5x8, 08:00-17:00) Position Overview We are seeking a highly organized and proactive Administrative Assistant to provide onsite support to the Supply Chain Department. This role supports three directors and a team of professionals within a critical operational function in a healthcare environment. The ideal candidate thrives in a fast-paced setting, demonstrates strong attention to detail, and can effectively manage multiple priorities. Minimum Qualifications High School Diploma or GED required

Minimum of 2 years of administrative or office experience Core Competencies Strong organizational and multitasking abilities

Excellent verbal and written communication skills

Proficiency in Microsoft Office Suite, Microsoft Teams, and scheduling tools

Experience with document management systems

Proactive, solution-oriented mindset with a focus on operational excellence Key Responsibilities Administrative & Operational Support Manage executive calendars, including scheduling, conflict resolution, and prioritization

Coordinate meetings (Zoom/Teams), prepare agendas, and ensure technology readiness

Monitor and triage emails, track action items, and assist with inbox management

Arrange travel, including last-minute bookings and expense coordination

Handle ad hoc administrative tasks and document preparation Recurring Responsibilities (Weekly/Monthly) Prepare meeting materials, agendas, minutes, and follow-ups

Track deliverables, action items, and administrative requests

Submit and monitor expense reports and approval workflows

Assist with payroll and timekeeping validation

Maintain compliance documentation and checklists HR & Onboarding Support Coordinate new hire onboarding (system access, scheduling, materials)

Maintain employee records (contracts, training, performance documentation)

Conduct compliance audits and file reviews

Support recruitment processes, including interview scheduling and candidate communication Quarterly & Annual Duties Coordinate workspace planning and equipment needs

Assist with vendor management and service reviews

Support performance reviews, benefits enrollment, and year-end reporting

Participate in process improvement initiatives and SOP updates

Assist with compliance audits and documentation reviews Documentation & Systems Management Maintain organized administrative systems and trackers

Ensure clear ownership and timelines for recurring tasks

Securely store sensitive information and credentials

Support knowledge transfer and transition processes

Department Overview:

This role supports the Supply Chain Department, a vital operational unit within the organization, working closely with leadership and cross-functional teams to ensure efficiency and continuity.