Administrative Assistant (Finance & Operations Focus)

Administrative Assistant (Finance & Operations Focus) Ontouch Inc City of Industry, CA Job Details Full-time $20 - $25 an hour 1 day ago Qualifications VLOOKUP function Mandarin Administrative experience QuickBooks Accounting and finance experience Business Administration Productivity software Business Associate's degree Excel data analysis Full Job Description About the

Role:

We are currently seeking a detail-oriented and highly organized Administrative Assistant with a background in finance/accounting to join our team. In this role, you will be the backbone of our daily office operations while supporting our financial reconciliation and compliance document management.

Key Responsibilities:

Financial Support:

Assist with Accounts Payable (AP) and Accounts Receivable (AR) processes, including data entry, bill verification, and payment tracking.

Logistics Billing Reconciliation:

Carefully review and reconcile invoices from freight forwarders, customs brokers, and carriers (e.g., ocean freight, customs duties, local handling fees) to ensure billing accuracy.

Reporting & Documentation:

Assist the finance team in preparing monthly expense reports and organizing financial documents required for Customs Bonds or credit applications.

Data Entry:

Accurately input financial and operational data into the company's ERP system/QuickBooks.

Compliance & Document Control:

Manage, organize, and file crucial import/export documents, including POAs (Power of Attorney), customs release notices, and shipping manifests.

General Administrative Duties:

Handle daily office operations, receive incoming mails, order office supplies, and coordinate meetings.

External Communication:

Maintain professional and fluent communication with external vendors, logistics partners, and service providers via phone and email.

Qualifications:

Education:

Associate or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.

Experience:

Over 3 years of experience in administrative and bookkeeping/accounting roles. Experience in logistics, freight forwarding, or the import/export industry is highly preferred.

Software Skills:

Highly proficient in Microsoft Office Suite, especially Excel (Pivot Tables, VLOOKUP, etc.) . Experience with QuickBooks or similar accounting/ERP software is a strong plus.

Key Traits:

High sensitivity to numbers, detail-oriented, strong sense of responsibility, and the ability to multitask in a fast-paced environment.

Language:

Bilingual in English and Mandarin Chinese is required (fluent in speaking, reading, and writing) to effectively communicate with international partners and review bilingual documents.

Pay:

$20.00 - $25.00 per hour

Work Location:

In person