We are looking for an Administrative Assistant to support daily office operations for a non-profit organization in Coalinga, California. This Long-term Contract position is ideal for someone who brings strong organization, attention to detail, and a service-oriented approach to administrative support. The role focuses on keeping front-office activities running smoothly, managing communication, and maintaining accurate records in a fast-paced environment.

Responsibilities:

• Welcome visitors and serve as a detail-oriented first point of contact for callers, directing inquiries to the appropriate staff members.
• Provide day-to-day administrative support by preparing documents, organizing files, and assisting with general office coordination.
• Enter, update, and maintain data in internal records with close attention to accuracy and completeness.
• Monitor incoming phone lines, respond to routine questions, and relay messages promptly to ensure effective communication.
• Support reception activities by managing front-desk coverage and helping maintain an orderly office setting.
• Assist with scheduling, correspondence, and other clerical tasks that help teams stay organized and on track.
• Track office information and handle routine administrative processes in alignment with established procedures.