Construction Project & Accounting Administrator

Construction Project & Accounting Administrator Location:

On-site, Walnut Creek CA region

Position Type:

Temp-Hire Pay range: $28-35/ hour (based on experience)

Start Date:

Immediate Our customer is seeking a versatile and highly motivated individual to join our tight-knit team. This role is designed combines project administration with accounting support, though we are open to candidates specifically focused on the Project Administrator role as a primary priority. We are a fast-growing, relationship-focused company specializing in Federal and Public Works construction contracts. This position reports directly to the Office Manager and offers a collaborative environment where you can take ownership of critical project and financial workflows.

Key Priorities & Responsibilities Primary Focus:

Project Administration Software Management:

Execute new project set-up and daily operations within Procore and Viewpoint Spectrum . You will be responsible for monitoring and resolving ERP syncing errors between these platforms.

Document Control:

Issue and track subcontracts, purchase orders, and subcontract change orders.

Compliance:

Maintain subcontractor compliance documents, including insurance certificates, certified payroll, lien releases, and pre-qualification packages.

Project Support:

Maintain project folders, take meeting minutes, and provide general support to office and field operations.

Data Entry:

Scan, review, and enter 100+ invoices and credit card receipts weekly into accounting software.

Vendor Maintenance:

Manage vendor set-up (W-9s), review vendor statements, and follow up with project managers to ensure timely invoice approvals.

Financial Documentation:

Complete credit applications, bond requests, and assist with credit card reconciliations.

Qualifications Software Proficiency:

Proficient in MS Office 365 and Procore (highly preferred). Experience with Viewpoint Spectrum is a major plus, though training will be provided for the right candidate.

Document Control Knowledge:

Clear understanding of construction subcontracting processes and related documentation is required .

Administrative Experience:

Minimum of 2 years of experience, specifically within the construction industry .

Essential Soft Skills Adaptability:

Ability to pivot between project tasks and accounting data entry in a busy environment.

Detail & Accuracy:

High level of precision in managing financial data and legal contracts.

Problem Solver:

Ability to research issues, resolve syncing errors, and meet deadlines independently.

Efficient:

Capable of handling multiple tasks with a strong work ethic. Education Bachelor's Degree or an equivalent combination of education, training, and experience. Join Us. PrideStaff Company Overview PrideStaff is dedicated to helping you succeed! Our team of consultants provides valuable employment market insights and resources to support you on your career journey. We have assisted tens of thousands of individuals in finding exceptional career growth opportunities over the years. At PrideStaff, we prioritize building relationships and advocating for you with our network of employers nationwide. Our recruiters are committed to guiding you with career tools and resources.

Compensation / Pay

Rate (Up to): $28.00 - $35.00