Administrative Assistant

Administrative Assistant Pacific Academy Costa Mesa Costa Mesa, CA Job Details Full-time $50,000 - $55,000 a year 1 hour ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Employee discount Life insurance Retirement plan Qualifications CPR Certification Teamwork High school diploma or GED Working with students Organizational skills First aid and

CPR Full Job Description About Us:

Pacific Academy takes pride in developing an innovative and successful trilingual curriculum that sets us apart. Our small class sizes enable personalized attention, ensuring that each child's talents are recognized and nurtured. Pacific Academy maintains high academic standards, supported by a focus on Social-Emotional Learning, which provides a strong foundation for future success. Our strong community, with all adults involved, cultivates a wide range of extracurricular activities that enrich the educational experience. Our dedicated teachers and administrators, passionate about student success, contribute to a nurturing, positive, and supportive environment. At PA, students develop leadership skills and become well-rounded individuals prepared for future challenges. Join our team of dedicated professionals- we're seeking a dynamic and experienced administrative assistant. Job Title Administrative Assistant Team Supervisors Principal and K-6 Director Job Terms $50,000 to $55,000, or a better offer commensurate with experience.

Employee benefits include:

Medical, Dental, and Vision Coverage, a 401(k) Retirement Plan, Paid Time Off, Life Insurance, and a Tuition Discount for employees' children, from preschool to twelfth grade. To be considered, candidates should have High School Diploma Possession of a valid California Driver's license. Possession of a valid CPR/First Aid certification Successful completion of a Live Scan background check Tuberculosis (TB) clearance documentation within the past four years Ability to stand and walk for extended periods. Push, pull, squat, turn, twist, bend, and stoop. Ability to ascend and descend steps. Prolonged periods of sitting. Must be able to lift up to 20 pounds at a time. Conduct verbal conversations in English, Mandarin, or Spanish Visual ability to read handwritten or typed documents and instructions. Visual acuity that allows for accurate observation from a distance

Ideal Candidate Attributes Adaptability & Collaboration:

Ability to work effectively within a small, supportive team environment where tasks and supervision are shared.

Clerical Proficiency:

Strong organizational skills with the ability to manage records, compose routine correspondence, and meet timelines.

Interpersonal Skills:

Ability to maintain cooperative relationships with faculty, students, parents, and administrators.

Discretion:

Demonstrated ability to handle sensitive school and student information with absolute confidentiality. Bilingual Skills (Preferred): Fluency in English and either Spanish or Mandarin is a plus. Essential Responsibilities The Administrative Assistant serves as a key coordinator for our close-knit school community, managing essential front office activities and supporting daily campus operations. This role is highly collaborative and dynamic, covering a variety of detail-oriented tasks. This position, working alongside other office staff and administrators, shares responsibilities to ensure smooth office operations, clear communication, and a safe, welcoming environment for our students and families.

Role Description Reception & Hospitality:

Greet campus visitors, answer phone calls, and provide friendly, helpful information to parents and the public.

Correspondence & Flow:

Screen and distribute mail, correspondence, and phone calls for administrators; manage multiple school calendars and scheduled appointments.

Administrative Operations:

Perform routine secretarial duties (typing, word processing, filing, and proofreading); Assist with student registration duties as needed; Supports the Principal, K-6 Director, and administration team in planning event logistics, daily operations (such as transportation services and off-campus field trips), and communications with community partners.

Records Management:

Maintain accurate student attendance logs and compile data for required reports while ensuring the strict confidentiality of sensitive personal information. Perform any other duties as assigned by the principal.

Shared Campus Supervision:

Partner with the front office team to supervise students during recess and lunch, ensuring a positive, orderly, and safe environment on the playground and school grounds.

Health & First Aid:

Provide backup coverage for the health office, administering basic first aid and dispensing approved medications in accordance with school policy. Work Schedule 2026-2027 School Year Monday-Friday Start Time TBD Full-Time (40 hours per week) Location Pacific Academy Costa Mesa Campus 2987 Mesa Verde Dr E, Costa Mesa, CA 92626 To apply, candidates should submit the following documents. Resume Three Professional References Copies of Educational Degree(s)

Copies of Recommendation Letters Pay:

$50,000.00 - $55,000.00 per year

Benefits:

401(k) Dental insurance Employee discount Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person