Administrative Assistant - II

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Job Overview We are seeking a dynamic and highly organized Administrative Assistant - II to join our team! This vibrant role is perfect for someone who thrives in a fast-paced office environment, excels at multitasking, and is passionate about providing exceptional support to ensure smooth daily operations. As an integral part of our administrative team, you will handle a wide array of clerical and customer service responsibilities, contributing to the overall efficiency and professionalism of our organization. Your proactive attitude and attention to detail will help create a welcoming atmosphere for clients, visitors, and staff alike. This paid position offers an exciting opportunity to develop your administrative skills while supporting diverse office functions.

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Duties Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette Answer multi-line phone systems promptly, transferring calls or taking messages as needed Perform data entry tasks using Microsoft Office and Google Workspace applications with accuracy and speed Maintain organized filing systems, both physical and digital, ensuring easy retrieval of documents Schedule appointments, manage calendars, and coordinate meetings for staff and executives Provide excellent customer support by addressing inquiries via phone or email efficiently and courteously Assist with bookkeeping tasks using QuickBooks or similar accounting software to support office financial processes Support office management activities including supply inventory, order processing, and general administrative duties Proofread correspondence, reports, and documents to ensure clarity and professionalism Handle clerical tasks such as copying, scanning, faxing, and mailing documents

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Skills Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools Strong organizational skills with the ability to prioritize tasks effectively in a busy environment Excellent communication skills, both verbal and written; bilingual abilities are a plus Experience with multi-line phone systems and front desk operations in a professional setting Knowledge of office management procedures including filing systems and data entry processes Familiarity with QuickBooks for bookkeeping or basic accounting tasks Demonstrated customer service skills with a friendly demeanor and professional phone etiquette Ability to multitask efficiently while maintaining attention to detail during proofreading and data entry tasks Strong time management skills to meet deadlines consistently Previous experience as a medical or dental receptionist or personal assistant is advantageous but not required This role is designed for motivated individuals eager to contribute their organizational talents while growing within a supportive environment. Join us in delivering outstanding administrative support that keeps our organization running smoothly!

Pay:

$27.00 - $30.00 per hour

Work Location:

In person