Senior Administrative Assistant

Senior Administrative Assistant at Ultimate Staffing Services Senior Administrative Assistant at Ultimate Staffing Services in Costa Mesa, California Posted in about 7 hours ago. $33.00 - $34.00 per hour

Job Description:

Top OC Manufacturing organization is adding a Senior Administrative Assistant- Marketing Specialist to support the Executive team. This role is

IN OFFICE

in Costa Mesa, CA. This combination role will be responsible for providing high-level executive support while leading the development and execution of marketing and creative initiatives. 75% of this role is dedicated to executive administrative support and operations coordination, and 25% to marketing, graphic design, and content development. Must have advanced PowerPoint experience. Executive Support & Operations (75%)

• Provide executive-level administrative support to the President and senior leadership, including preparation of presentations, proposals, and reports
• Manage complex calendars, coordinate meetings, and optimize scheduling for efficiency
• Arrange and oversee domestic and international travel, including itineraries, accommodations, and logistics
• Maintain action trackers and ensure timely follow-up on key initiatives and deliverables
• Coordinate communication and deliverables between leadership, internal teams, and external partners
• Liaise with third-party vendors, suppliers, and service providers to ensure timely execution and quality outcomes
• Support cross-functional projects, business development activities, and operational initiatives
• Coordinate tradeshows and events, including logistics, travel, and vendor management Marketing & Creative (25%)
• Design and produce high-quality digital and print marketing materials (presentations, brochures, tradeshow assets, product packaging, and web content)
• Develop and publish marketing content, including articles, newsletters, and corporate communications
• Manage and grow the company's presence, including content strategy, posting, and engagement
• Collaborate with Business Development and technical teams to translate complex concepts into clear, compelling messaging and visuals
• Plan and oversee photo and video production, including coordination with external creative vendors
• Support tradeshows and events through creation of branding, booth design, and promotional materials
• Monitor and analyze marketing performance metrics and recommend improvements
• Maintain organized libraries of marketing assets, templates, and brand guidelines Qualifications & Skills
• Proven experience supporting senior executives and/or leadership teams
• Strong background in graphic design and digital marketing
• Advanced proficiency in Microsoft Office (PowerPoint, Word, Excel)
• Advanced proficiency in Adobe Creative Suite (Illustrator, Photoshop, InDesign)
• Experience managing social media platforms, especially
• Strong understanding of branding, layout, typography, and visual storytelling
• Exceptional organizational skills with the ability to manage multiple priorities
• High attention to detail and commitment to quality
• Excellent written and verbal communication skills
• Ability to work independently and adapt in a fast-paced, deadline-driven environment
• Experience in B2B, manufacturing, aerospace, or technical industries preferred

BA REQUIRED BILINGUAL

Mandarin, or Spanish would be a plus This position pays $70K annually All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.