Office Assistant I

Opening Date:

June 18, 2026 APPLICATIONS

FOR THIS POSITION WILL ONLY BE ACCEPTED ONLINE. RECRUITMENT TYPE

Open - anyone may apply. The District currently has 1 vacancy for 5.75 hours (71.88% FTE) per day, 10 months per school year at Glen Oak Elementary. The examination process will consist of supplemental questions within the application, a job-related written examination, and a qualification appraisal interview followed by a selection interview for the top three candidates. The eligibility list being established will be used to fill the current vacancy and future vacancies that may occur within one year for this classification.

BASIC POSITION INFORMATION

Under the direction of an assigned supervisor, perform routine typing and clerical duties for an assigned school, department, or program according to established procedures.

DISTINGUISHING CHARACTERISTICS

The Office Assistant I classification is the entry-level class in the Office Assistant series. Incumbents in this classification are assigned routine and repetitive clerical duties and generally work under close supervision. Duties can usually be performed with brief instructions and require minimal previous clerical experience. The Office Assistant II classification performs a variety of clerical support duties involving independent judgment in the interpretation and application of broadly defined policies and procedures. The Office Assistant III classification performs a variety of complex and diverse clerical duties involving independent judgment and action within an assigned high school counseling office or a specific office functional area. The Office Assistant IV classification incumbents provide clerical support and relieve the Assistant Principal at an assigned high school or the Director of Maintenance and Operations of a wide variety of technical and administrative detail. The classification specification does not describe all duties performed by the incumbent in the class. This summary provides examples of typical tasks performed in this classification. Prepare and type letters, memoranda, bulletins, reports, requisitions, or other materials from straight copy, rough draft or verbal instructions. E Sort and file material according to established procedure; maintain records and simple files. E Receive, sort, and distribute incoming and outgoing mail. E Prepare, process, and enter data into the computer. E Compile, tabulate, and type statistical data; proof documents for accuracy, completeness, and conformance to established procedures. E Operate a variety of standard office equipment including a computer, typewriter, and duplicating machine. E Administer first aid and call for professional medical care when necessary. Serve as a receptionist, answer inquiries, and furnish information concerning standards, procedures, and programs as required. Substitute for or relieve other office personnel as required. Arrange for repairs or service; receive and count monies; supervise and train student assistants as necessary. Perform related duties as assigned.

Note:

At the end of some of the duty statements there is an italicized "E" which identifies essential duties required for the classification. This is strictly for use in compliance with the Americans with Disabilities Act.

KNOWLEDGE AND ABILITIES KNOWLEDGE OF

Modern office practices, procedures, and equipment. Simple record-keeping techniques. Correct English usage, grammar, spelling, punctuation, and vocabulary. Reading and writing communication skills. Oral and written communication skills.

ABILITY TO

Input data at 40 words per minute. Operate a variety of office machines. Learn to operate a computer. Learn and interpret rules, regulations, and instructions. Understand and follow directions. Demonstrate basic math skills. Work cooperatively with others. Demonstrate oral and written communication skills. Perform simple and repetitive tasks.

Any combination equivalent to: graduation from high school and some general clerical or typing experience.

WORKING CONDITIONS ENVIRONMENT

Office or school environment.

PHYSICAL DEMANDS

Dexterity of hands and fingers to operate a computer and standard office equipment. Sitting or standing for extended periods of time. Hearing and speaking to exchange information on the telephone or in person. Seeing to assure complete and accurate reports and letters. Reaching overhead above the shoulders and horizontally to maintain and retrieve files.