Administrative Assistant

Administrative Assistant Overview Under general supervision, provides a variety of secretarial and office administrative assistance to the Code Compliance Department. Provides customer service, record keeping, and communication with various Commissions, Committees, and handles public inquiries. Support for front office and assist with telephones and meeting schedules. Sensitivity to confidential matters may be required. Administrative Assistant Duties Receives and screens visitors and telephone calls, manages calendars, makes travel and meeting arrangements; Provides factual information which may require the interpretation of policies and procedures; Takes messages or refers the caller to the proper personnel; Researches and compiles a variety of informational materials from sources both inside and outside the office; Types drafts and a wide variety of finished documents from notes, brief instructions, or prior materials; Prepares reports; Provides training and support to other support staff; Initiates specified correspondence independently for signature by appropriate management, supervisory or professional staff; Initiates invoices and prepares purchase requests and purchase orders and formal bid documents; Follows up on projects; transmits information; sets priorities and meets critical deadlines; May be required to attend evening meetings; take minutes; prepare and distribute agendas; May be responsible to receive and maintain supplies; Negotiating and arbitrating customer and public relations; Maintains records and files, Assist with overflow work from others and fill in as office receptionist, as needed; and Performs related duties as requested Administrative Assistant Skills Office administration and secretarial practices and procedures including business letter writing; Operation of common office equipment; i.e. personal computer, calculator, fax machine, copy machine; Basic communication and telephone skills; Skilled in public relations; Record keeping and filing methods; Correct English usage, including spelling, grammar, punctuation, and vocabulary; Ability to provide various secretarial and office administrative assistance to supervisory, professional and technical staff; Use initiative and independent judgment within established guidelines; Compose correspondence independently or from brief instructions; Organize work, set priorities, meet critical deadlines, and follow up assignments with a minimum of direction; Type accurately at a speed of 45 words per minute; Successfully pass a pre-employment physical including a drug test and live scan. Work well with all levels of internal management as well as outside clients and vendors.

Pay:

$22.55 - $25.55 per hour Application Question(s): Ability to Pass a

Criminal Background Check and Drug Screening Education:

High school or equivalent (Required)

Experience:

Office Clerical :

4 years (Required)

Administrative Assistant :

4 years (Required)

Work Location:

In person