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AppleOne
Project Management/ Administrative
Career Insights for Project / Program Administrative Assistant
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Scorecard
Based on California data
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What they do
A Project or Program Administrative Assistant provides administrative assistance to a program team or project management team. Organizes files and assists with record keeping and data base management. Manages team calendars and helps to organize meetings and events. Provides administrative support for program activities, financial reports and budgets, grants or project proposals; may help to arrange travel.
$65,455 / year median in California
-4% projected decline
Job Description
Job Summary A mission-driven nonprofit charitable organization in El Segundo, CA is seeking a Program and Event Planning professional for a temp-to-hire opportunity. This role is ideal for an organized, tech-savvy event and program support professional with experience coordinating virtual meetings, webinars, hybrid events, conferences, galas, and stakeholder-facing programs. This position offers the opportunity to contribute to meaningful programs in a collaborative nonprofit environment with supportive leadership, strong teamwork, and cross-functional partnership. The role is well suited for someone who enjoys managing details, coordinating with internal teams and external partners, and helping deliver polished events that support an important community-focused mission. Key Responsibilities
- Plan and facilitate virtual meetings, webinars, hybrid events, and related program activities.
- Support the planning and execution of in-person conferences, galas, campus programs, and stakeholder events.
- Assist with budget development, forecasting, tracking, and event-related administrative reporting.
- Coordinate speakers, sponsors, vendors, volunteers, contracts, and external partners to ensure deliverables are completed accurately and on time.
- Use event management platforms, CRM systems, virtual meeting tools, email tools, and collaboration software to support registration, communication, logistics, and follow-up.
- Partner cross-functionally with departments across the organization to align timelines, resources, materials, and event execution needs. Compensation and Benefits
- Pay rate: $30.00 to $35.00 per hour.
- Job type: Temp-to-hire.
Location:
El Segundo, CA.- Work arrangement: Full-time on-site during the contract period. If transitioned to a regular full-time position, the role is expected to be three days per week in office and two days remote.