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School Services Secretary - Ocean Knoll Elementary
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EDJOIN
Encinitas, CA (In Person)
$55,432 Salary, Full-Time
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Job Description
School Services Secretary
- Ocean Knoll Elementary at Encinitas Union Elementary Print Application Deadline 7/5/2026 3:00 PM Pacific Date Posted 6/17/2026 Contact Mariel Laughlin Number of Openings 1 Salary Pay Range $23.30
- $30.
Essential Elements:
Print Encinitas Union School District School Services SecretaryDEFINITION
Under supervision, performs and coordinates varied and responsible clerical services, meets and greets visitors and provides routine factual information upon request.DUTIES:
Performs a wide variety of clerical work including typing, proofreading, data entry, filing, recording information, receiving and routing telephone calls, greeting visitors, providing information on routine procedural or directional questions. Prepares student registration, release and transfer documents; maintains student attendance records; assists in the maintenance of student records, including entering test scores and grades; maintains personnel time reports and attendance records; maintains school lunch counts and bus pass reports and records. Takes and transmits messages as appropriate; receives, sorts, and routes incoming mail; and may administer head lice checks, basic and occasional first aid and dispense prescribed medication to individual students in accordance with District policy. Does other related work as assigned.EMPLOYMENT STANDARDS
Knowledge of .....Modern office procedures and equipment .....correct English usage, spelling, grammar, punctuation, and arithmetic .....basic first aid procedures Ability to .....work efficiently with frequent interruptions .....learn and interpret school and District policies, rules, regulations, and procedures .....assume responsibility for school procedures as directed and use good judgment in the performance of duties .....perform responsible clerical functions .....compose routine correspondence with minimal direction .....make arithmetical calculations with speed and accuracy .....compile and maintain accurate records and prepare clear and concise reports .....type at a corrected speed of 50 words per minute .....establish and maintain cooperative working relationships with others .....understand and carry out oral and written directions .....obtain basic first aid and CPR certificates .....use tact, diplomacy, discretion and confidentiality Experience .....two years of responsible clerical experience; service with school age children desirable Education .....equivalent to completion of twelfth grade including or supplemented by courses in typing and office proceduresPHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand, sit, and reach with hands and arms. The employee is occasionally required to walk; use hands to finger, handle, or feel objects, tools, or controls; and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 10 pounds.WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee occasionally works near moving mechanical parts and is occasionally exposed to fumes or airborne particles. The noise level in the work environment is usually moderate.Range:
9.5 9/25/97 Requirements / Qualifications Letter of Introduction Current Resume Three (3) Letters of Reference. Should be within one year and at least 1 from a direct supervisor.Requirements / Qualifications
Letter of Introduction Current Resume Three (3) Letters of Reference. Should be within one year and at least 1 from a direct supervisor. Comments and Other Information The Encinitas Union School District is seeking a detail-oriented and customer-service-focused School Services Secretary to support the school office at Ocean Knoll Elementary School. This position serves as a primary point of contact for students, families, staff, and visitors while performing a variety of administrative and clerical duties, including student registration, attendance management, recordkeeping, and communication with families. The ideal candidate is organized, professional, and able to manage multiple priorities in a fast-paced environment while maintaining accuracy, confidentiality, and excellent customer service. Strong communication, technology, and organizational skills are essential. Join our dedicated team and help create a welcoming and supportive environment for students, staff, and families. Please refer to the job description for additional information regarding duties, qualifications, and requirements.Hours:
40 hours per week; 8 hours per day- Monday through Friday.
Benefits Include:
Medical, Dental, Vision, Life Insurance, CalPERS Retirement.District's Vision:
Encinitas Union School District ignites the limitless potential of all learners.District's Values:
Joy- Through an intentional focus on the whole person, we create joyful learning environments for everyone. Belonging
- We ensure everyone feels valued, affirmed and celebrated. Integrity
- We practice honesty, transparency, and vulnerability to cultivate trust. Service
- We use our skills and resources to positively impact the environment and the lives of others. Innovation
- We are curious, creative and resourceful in pursuit of novel solutions to complex problems.
- time TBD.
NOTE:
This posting may be closed before July 5, 2026 based on applicant pool/district needs. Successful candidates will be required to pass a fingerprint background check, physical examination, drug screening, and provide proof of a negative Tuberculin Skin Test prior to employment with Encinitas Union School District. The District will cover the cost of fingerprinting, physical examination, and drug screening. The TB test is at the applicant's expense. Original Social Security Card and Driver's License are required. The Encinitas Union School District (EUSD) prohibits discrimination, harassment, intimidation and bullying in educational programs, activities, or employment on the basis of actual or perceived ancestry, age, color, disability, gender, gender identity, gender expression, nationality, race or ethnicity, immigration status, religious beliefs or customs, sexual orientation, parental, pregnancy, family or marital status, military status or association with a person or a group with one or more of these actual or perceived characteristics. For inquiries or complaints related to employee-to-employee, student-to-employee, or work/ employment related discrimination or harassment, contact: Angelica Lopez, Assistant Superintendent, Administrative Services, 101 South Rancho Santa Fe Road, Encinitas, CA, 92024; (760) 944 4300 Ext 1181. If you have difficulty completing your on-line application, contact EdJoin's help desk at 1-888-900-8945. Remember, EdJoin does not support documents in Word format (.doc or .docx) Comments and Other Information The Encinitas Union School District is seeking a detail-oriented and customer-service-focused School Services Secretary to support the school office at Ocean Knoll Elementary School. This position serves as a primary point of contact for students, families, staff, and visitors while performing a variety of administrative and clerical duties, including student registration, attendance management, recordkeeping, and communication with families. The ideal candidate is organized, professional, and able to manage multiple priorities in a fast-paced environment while maintaining accuracy, confidentiality, and excellent customer service. Strong communication, technology, and organizational skills are essential. Join our dedicated team and help create a welcoming and supportive environment for students, staff, and families. Please refer to the job description for additional information regarding duties, qualifications, and requirements.Hours:
40 hours per week; 8 hours per day- Monday through Friday.
Benefits Include:
Medical, Dental, Vision, Life Insurance, CalPERS Retirement.District's Vision:
Encinitas Union School District ignites the limitless potential of all learners.District's Values:
Joy- Through an intentional focus on the whole person, we create joyful learning environments for everyone. Belonging
- We ensure everyone feels valued, affirmed and celebrated. Integrity
- We practice honesty, transparency, and vulnerability to cultivate trust. Service
- We use our skills and resources to positively impact the environment and the lives of others. Innovation
- We are curious, creative and resourceful in pursuit of novel solutions to complex problems.
- time TBD.