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Robert Half

Administrative Assistant

Entry-Level JobVerifiedNo experience needed

Pay: Not specified

Posted: 2 days ago

Location: Encinitas, CA (Onsite)

Last Updated: 3 hours ago

Hours: Full-Time

Expires: 10/9/2026

Job Description

POLISHED, ORGANIZED & CLIENT-FACING

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THIS IS NOT YOUR TYPICAL ADMIN ROLE.A

boutique real estate organization in Encinitas is looking for an Administrative Assistant to support its brokerage and property operations.

This person will be trusted with confidential information, client communication, scheduling, transaction documentation, and keeping multiple priorities moving at once.

If you're someone who loves a clean inbox, an organized calendar, and knowing exactly what needs to happen next, this could be your kind of role.

WHAT YOU'LL BE

DOINGSupport real estate professionals with daily administrative needsManage calendars, appointments, and meetingsPrepare and organize transaction documentationMaintain electronic client and property filesAssist with listing and property informationCoordinate communications with clients, vendors, and partnersPrepare correspondence, reports, and presentationsTrack transaction deadlines and required documentationAssist with vendor coordinationProcess invoices and expense documentationMaintain CRM information and contact recordsSchedule property-related appointmentsAssist with marketing materials and property updatesHandle confidential client information professionallySupport leadership with special projects